Senior Administrative Assistant - Nursing Education

University of Texas MD Anderson Cancer Center; Houston, Northern (TX, KY); Hybrid; USD 46,000 - 69,000; Full time

Benefits offered by this job

Medical coverage

PTO & holidays

Tuition assistance

Pension plan

Job summary

University of Texas MD Anderson Cancer Center is hiring a Senior Administrative Assistant to provide comprehensive administrative support to nursing leadership and education programs.

The role requires strong organizational skills, discretion, and experience with managing calendars, meetings, and large projects in a healthcare setting. This is a 100% onsite, Monday–Friday position with a salary that ranges from $21.87 to $32.93 hourly, translated to yearly compensation in the posted ranges.

Qualifications

• Five years of administrative/secretarial experience or equivalent with an Associate's degree or one year with a Bachelor's degree.

Responsibilities

• Performs complex administrative duties and composes formal and informal correspondence.
• Creates and formats presentations and coordinates HR activities for the department.
• Interprets institutional policies and monitors budget activity.
• Assists in patient care processes via calls from patients and physicians.
• Coordinates trainee, fellowship, observer or visitor programs and department purchasing.

Skills

Microsoft Office

Presentation creation

Calendar management

Project coordination

Business communication

Education

High School Diploma

Associate's Degree

Bachelor's Degree

Job description

Nursing Education is looking for a Senior Administrative Assistant

UT MD Anderson aspires to be the destination for nurses, leading with an innovative and inspiring environment that supports growth and empowers nurses.

That is why we have committed to a strategic, forward-looking effort to shape the future of nursing at UT MD Anderson. Teams have been exploring opportunities to innovate and enhance nursing practice, health and wellness, and provide tailored growth opportunities and career paths.

The ideal candidate is a highly organized, proactive, and service-oriented administrative professional with demonstrated experience supporting nursing leadership, education programs, academic operations, or complex healthcare environments. This individual excels at managing multiple priorities, coordinating large-scale projects and events, and providing exceptional administrative support while maintaining a high level of professionalism, discretion, and attention to detail.

Successful candidates will possess advanced skills in Microsoft Office applications, presentation development, calendar management, project coordination, and professional business communication. Experience supporting nurse educators, nursing leadership, faculty, trainees, or healthcare professionals is highly preferred. The ability to coordinate educational programs, onboarding initiatives, training activities, and departmental operations while effectively interacting with internal and external stakeholders is essential.

The ideal candidate must be able to work Monday-Friday from 8am-430pm, 100% onsite role.

Hourly breakdown of salary range: Minimum $21.87 - Midpoint $27.40 - Maximum $32.93

What's in it for you?

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, employer-paid life and reduced salary protection programs.

Key Responsibilities

• Performs complex administrative duties.
• Composes formal and informal correspondence.
• Creates and formats presentations.
• Coordinates human resources activities for the department.
• Interprets institutional policies for employees.
• Monitors and balances company center budget activity.
• Ensures timely submission of required reports/documents for manuscripts and grants by tracking stages, alerting investigators and initiating response process.
• Participates and assists in the patient care process by handling telephone calls from patients, referring physicians, care centers and new patient referral.
• Assists the faculty in building or maintaining their referral practice by providing professional and supportive assistance to new patients and referring physicians.
• Coordinates and maintains trainee, fellowship, observer and/or visitor programs for the department.
• Responsible for departmental purchasing.
• Develops and determines priorities and monitors status of special project.
• Directs and coordinates all project activities through delegated subordinates and establishes budget control systems to control expenditures.
• Special projects including planning and implementing information systems and/or grant and contract preparations.
• Assists in strategic planning for department.
• Coordinates functions including maintenance of physical plant, physical inventory and space planning.

EDUCATION

• Required: High School Diploma or Equivalent
• Preferred: Associate's Degree or
• Preferred: Bachelor's Degree

WORK EXPERIENCE

• Required: 5 years Administrative/secretarial experience. or
• Required: 3 years Required experience with Associate's degree. or
• Required: 1 year Required experience with Bachelor's degree.

OTHER REQUIREMENTS

Must pass pre-employment skills test as required and administered by Human Resources.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 181945
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Day/Evening
• Minimum Salary: US Dollar (USD) 45,500
• Midpoint Salary: US Dollar (USD) 57,000
• Maximum Salary : US Dollar (USD) 68,500
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Onsite
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No