Administrative Manager - Administrative Service Line

Houston Dose

Houston (TX)

Hybrid

USD 59,000 - 89,000

Full time

43 hours ago

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Benefits offered by this job

Employer-paid medical coverage

Tuition Assistance Program

Paid time off and holidays

Job summary

The University of Texas MD Anderson Cancer Center in Houston seeks an Administrative Manager to lead administrative HR functions, coordinate policies, and support strategic initiatives in a high‑impact public safety and operations context.

You will supervise staff, manage calendars and travel, analyze data to inform decisions, and drive process improvements while ensuring compliance, service excellence, and employee well‑being through comprehensive benefits and programs.

Qualifications

Four years related administrative experience, including two years in supervision or leads
Substitution options include LEADing Self Accelerate and LEADing Self Discover programs
Preferred experience supporting director-level leaders and calendar/travel management

Responsibilities

Coordinate and oversee administrative HR functions in compliance with policies
Serve as liaison between management, administrative staff, and Institutional HR partners
Oversee implementation of divisional strategic initiatives through structured coordination and data synthesis
Monitor and track initiatives to ensure alignment with goals and deliverables
Analyze and interpret data to support administrative decision-making
Ensure operational continuity through strategic planning and innovative problem-solving
Plan, organize, and direct administrative functions for effective service delivery
Oversee implementation of policies, procedures, and workforce initiatives
Build and maintain productive relationships with leadership, staff, and stakeholders
Allocate resources effectively to meet departmental goals
Promote accountability, continuous improvement, and customer-focused service
Ensure compliance with regulations and organizational standards
Identify and implement process improvement opportunities
Provide leadership and direction to administrative personnel
Oversee daily operations and long-term administrative initiatives
Support emergency recall efforts and remain onsite or work extended hours during emergencies or unusual circumstances
Travel locally or long-distance as required for training or business purposes
Perform additional duties as assigned.

Skills

Coordination

Leadership

Communication

Data analysis

Project management

Policy understanding

Outlook

Word

Excel

PowerPoint

Data visualization

Education

Bachelor's degree

Master's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Data visualization

Job description

Why Us?

This role offers the opportunity to contribute to the operational excellence of a critical public safety division within UT MD Anderson while supporting impactful administrative initiatives. The Administrative Manager gains exposure to strategic planning, leadership development, and cross-functional collaboration, all within an environment that values professional growth, innovation, and work-life balance.

Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.

Responsibilities

Coordination of Human Resources Administration

Coordinate and oversee administrative HR functions ensuring compliance with policies and regulations
Serve as liaison between management, administrative staff, and Institutional HR partners
Oversee implementation of divisional strategic initiatives through structured coordination and data synthesis
Monitor and track initiatives to ensure alignment with goals and deliverables
Analyze and interpret data to support administrative decision-making
Ensure operational continuity through strategic planning and innovative problem-solving

Administrative Leadership

Plan, organize, and direct administrative functions for effective service delivery
Oversee implementation of policies, procedures, and workforce initiatives
Build and maintain productive relationships with leadership, staff, and stakeholders
Allocate resources effectively to meet departmental goals
Promote accountability, continuous improvement, and customer-focused service
Ensure compliance with regulations and organizational standards
Identify and implement process improvement opportunities
Provide leadership and direction to administrative personnel
Oversee daily operations and long-term administrative initiatives

Operational Support & Project Coordination

Utilize software tools including Outlook, Word, Excel, PowerPoint, and data visualization platforms
Support divisional projects, initiatives, and operational goals
Demonstrate strong organizational and decision-making skills while managing competing priorities
Collaborate with management to streamline workflows and improve efficiency
Evaluate administrative processes and recommend improvements
Oversee implementation of approved process enhancements
Support strategic initiatives related to HR administration, FMLA/ADA case tracking, and financial performance
Provide subject matter expertise in administrative operations and office management
Assist with special projects and cross-functional initiatives

Other Duties as Assigned

Support emergency recall efforts and remain onsite or work extended hours during emergencies or unusual circumstances
Travel locally or long-distance as required for training or business purposes
Perform additional duties as assigned.

EDUCATION

Required: Bachelor's Degree

Preferred: Master's Degree

EXPERIENCE

Required: Four years related experience in a professional/administrative capacity, to include two years of supervisory, project management or lead experience. May substitute required education with additional years of equivalent experience on a one to one basis.

Successful completion of the LEADing Self Accelerate and/or LEADing Self Discover programs may substitute for one year of required supervisory or management experience. Completion of both programs can be substituted for a maximum of two years of supervisory or management experience.

Preferred: Administrative professional with experience supporting director-level or higher leaders. managing competing projects, calendar and travel management experience.

OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information