Administrative Manager - Administrative Service Line

UT MD Anderson

Houston (TX)

On-site

USD 59,000 - 89,000

Full time

2 days ago

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Benefits offered by this job

Employer-paid medical coverage

Paid time off & holidays

Tuition assistance

Pension plan

Job summary

UT MD Anderson seeks an Administrative Manager to lead the Administrative Services unit within the University of Texas Police at Houston (UTP-H). The role coordinates HR administration, fiscal activities, and special projects to align with divisional goals and institutional standards.

The ideal candidate is proactive, detail-oriented, with calendar and travel management skills, and comfortable leading at the director level or higher while collaborating with leadership and staff.

Qualifications

Bachelor's degree required; Master's preferred.
Four years related experience in professional/administrative role; two years supervisory or lead experience.
Substitution of education with experience allowed; LEADing Self Accelerate/Discover substitute for some supervisory years.

Responsibilities

Coordinate and oversee administrative HR functions ensuring compliance with policies and regulations.
Serve as liaison between management, administrative staff, and Institutional HR partners.
Oversee implementation of divisional strategic initiatives through structured coordination and data synthesis.
Monitor and track initiatives to ensure alignment with goals and deliverables.
Analyze and interpret data to support administrative decision-making.
Ensure operational continuity through strategic planning and innovative problem-solving.
Plan, organize, and direct administrative functions for effective service delivery.
Oversee implementation of policies, procedures, and workforce initiatives.
Build and maintain productive relationships with leadership, staff, and stakeholders.
Allocate resources effectively to meet departmental goals.
Promote accountability, continuous improvement, and customer-focused service.
Ensure compliance with regulations and organizational standards.
Identify and implement process improvement opportunities.
Provide leadership and direction to administrative personnel.
Oversee daily operations and long-term administrative initiatives.
Utilize Outlook, Word, Excel, PowerPoint, and data visualization platforms.

Skills

Calendar management

Travel management

Microsoft Office

Leadership

Education

Bachelor's Degree

Master's Degree

Tools

Outlook

Excel

PowerPoint

Job description

UT MD Anderson seeks an Administrative Manager to support the Administrative Services unit within the University of Texas Police at Houston (UTP-H). The Administrative Manager provides leadership and coordination of human resources administration, fiscal activities, and special projects, ensuring alignment with divisional goals and institutional standards. The Administrative Manager plays a key role in overseeing administrative operations and driving structured coordination of initiatives across the division.

UT MD Anderson is a leading institution focused on cancer care, research, education, and prevention. The Administrative Manager contributes to the mission by ensuring efficient administrative processes, compliance with policies, and strong collaboration among leadership, staff, and institutional partners.

The ideal candidate is a proactive, detail-oriented administrative professional with experience supporting director-level or higher leaders. Must be confident in decision-making, skilled at managing competing projects, and able to work independently with minimal direction. With high proficiency in Microsoft Office Suite, they excel in calendar and travel management, tracking initiatives, and sharing technical knowledge with direct reports.

Why Us?

This role offers the opportunity to contribute to the operational excellence of a critical public safety division within UT MD Anderson while supporting impactful administrative initiatives. The Administrative Manager gains exposure to strategic planning, leadership development, and cross-functional collaboration, all within an environment that values professional growth, innovation, and work-life balance.

Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Coordination of Human Resources Administration

Coordinate and oversee administrative HR functions ensuring compliance with policies and regulations
Serve as liaison between management, administrative staff, and Institutional HR partners
Oversee implementation of divisional strategic initiatives through structured coordination and data synthesis
Monitor and track initiatives to ensure alignment with goals and deliverables

Analyze and interpret data to support administrative decision-making

Ensure operational continuity through strategic planning and innovative problem-solving

Administrative Leadership

Plan, organize, and direct administrative functions for effective service delivery
Oversee implementation of policies, procedures, and workforce initiatives
Build and maintain productive relationships with leadership, staff, and stakeholders
Allocate resources effectively to meet departmental goals
Promote accountability, continuous improvement, and customer-focused service
Ensure compliance with regulations and organizational standards
Identify and implement process improvement opportunities
Provide leadership and direction to administrative personnel
Oversee daily operations and long-term administrative initiatives

Operational Support & Project Coordination

Utilize software tools including Outlook, Word, Excel, PowerPoint, and data visualization platforms
Support divisional projects, initiatives, and operational goals
Demonstrate strong organizational and decision-making skills while managing competing priorities
Collaborate with management to streamline workflows and improve efficiency
Evaluate administrative processes and recommend improvements
Oversee implementation of approved process enhancements
Support strategic initiatives related to HR administration, FMLA/ADA case tracking, and financial performance
Provide subject matter expertise in administrative operations and office management
Assist with special projects and cross-functional initiatives

Other Duties As Assigned

Support emergency recall efforts and remain onsite or work extended hours during emergencies or unusual circumstances
Travel locally or long-distance as required for training or business purposes
Perform additional duties as assigned.

EDUCATION:

Required: Bachelor's Degree

Preferred: Master's Degree

EXPERIENCE:

Required: Four years related experience in a professional/administrative capacity, to include two years of supervisory, project management or lead experience. May substitute required education with additional years of equivalent experience on a one to one basis.

Successful completion of the LEADing Self Accelerate and/or LEADing Self Discover programs may substitute for one year of required supervisory or management experience. Completion of both programs can be substituted for a maximum of two years of supervisory or management experience.

Preferred: Administrative professional with experience supporting director-level or higher leaders. managing competing projects, calendar and travel management experience.

OTHER REQUIREMENTS:

Must pass pre-employment skills test as required and administered by Human Resources.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information