Senior Administrative Assistant - Nursing Administration

Providence; Portland (OR); On-site; USD 42,000 - 64,000; Full time

Job summary

Providence Portland Medical Center is seeking a Senior Administrative Assistant to support the Director of Nursing and the Maternal Child & Respiratory Therapy teams at the Portland campus.

The role involves managing complex calendars, coordinating meetings, preparing agendas and follow‑ups, and ensuring smooth communication across departments to keep projects and priorities on track, Monday through Friday, with standard clinical hours.

Qualifications

• 5 years of work experience in the hospital or general business setting, including 2 years in an executive/administrative secretary role.
• Public relations or customer service based experience.
• Experience in data entry.

Responsibilities

• Manage complex calendars for leaders.
• Coordinate meetings and events; prepare agendas and follow-up actions.
• Facilitate communication across departments and support projects, purchasing activities, and operational priorities.

Skills

Microsoft Office 365

Microsoft SharePoint

Data entry

Public relations or customer service

Tools

Word

Excel

PowerPoint

Outlook

SharePoint

Job description

Senior Administrative Assistant - Nursing Leadership Maternal Child & Respiratory Therapy, Providence Portland Medical Center, Portland, Oregon

At Providence Portland Medical Center, we are dedicated to providing compassionate, patient-centered care for patients and families across every stage of life. Our Maternal Child team supports families through pregnancy, birth, postpartum, and newborn care, while the Respiratory Therapy team delivers specialized respiratory care in partnership with physicians and caregivers.

We are seeking a highly organized and proactive Senior Administrative Assistant to support the Director of Nursing and the Maternal Child and Respiratory Therapy teams. In this role, you will be a trusted partner to nursing and clinical leadership, helping coordinate daily operations and ensuring priorities remain on track. The work schedule offered is Monday-Friday, 7am-4pm or 8am-5pm.

Key responsibilities include managing complex calendars, coordinating meetings and events, preparing agendas and follow-up actions, facilitating communication across departments, and supporting projects, purchasing activities, and operational priorities. This position is essential in keeping teams organized, connected, and focused on delivering exceptional patient care.

The ideal candidate brings strong organizational skills, attention to detail, professionalism, discretion, and adaptability. Success in this role requires the ability to anticipate needs, manage competing priorities, and build effective relationships across the organization, enabling leaders to stay focused on supporting caregivers, patients, and families.

Job Description Information:

Contributes to the operational effectiveness of the Assistant Administrator/PPMC, and Director of Mission Integration/Providence Portland Medical Center by providing secretarial and administrative support. Also supports other managers as needed.

Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence Portland Medical Center and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required qualifications:

• 5 years of work experience in the hospital or general business setting, including 2 years spent in a position such as executive/administrative secretary.
• Public relations or customer service based experience.
• Experience in data entry.

Preferred qualifications:

• 1 or more years of work experience in healthcare
• 2 or more years of senior or executive level administrative support, inclusive of project management work
• Expert level work experience with Microsoft Office 365 products to include software programs such as Word, Excel, PowerPoint, and Outlook. Ability to navigate SharePoint professionally is a plus

Why Join Providence?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.