Senior Administrative Assistant - Nursing Administration

Providence Health Plan Group; Portland, Northern (OR, KY); Hybrid; USD 37,000 - 56,000; Full time

Benefits offered by this job

Health benefits

401(k) with employer matching

Paid time off

Job summary

Providence Portland Medical Center in Portland, Oregon is seeking a Senior Administrative Assistant to support the Director of Nursing and the Maternal Child and Respiratory Therapy teams.

This role manages complex calendars, coordinates meetings, prepares agendas, and helps advance projects and operational priorities to ensure exceptional patient care. The work schedule is Monday-Friday, 7am-4pm or 8am-5pm, with a full-time on-site position and comprehensive benefits.

Qualifications

• 5 years of work experience in hospital or general business setting, including 2 years in a role such as executive/administrative secretary.
• Public relations or customer service based experience.
• Experience in data entry.

Responsibilities

• Manage complex calendars and coordinate meetings and events.
• Prepare agendas and follow-up actions.
• Facilitate communication across departments.
• Support projects, purchasing activities, and operational priorities.

Skills

Administrative support

Calendar management

Communication

Data entry

Tools

Microsoft Office 365

SharePoint

Job description

Description

Senior Administrative Assistant - Nursing Leadership Maternal Child & Respiratory Therapy, Providence Portland Medical Center, Portland, Oregon

At Providence Portland Medical Center, we are dedicated to providing compassionate, patient-centered care for patients and families across every stage of life. Our Maternal Child team supports families through pregnancy, birth, postpartum, and newborn care, while the Respiratory Therapy team delivers specialized respiratory care in partnership with physicians and caregivers.

We are seeking a highly organized and proactive Senior Administrative Assistant to support the Director of Nursing and the Maternal Child and Respiratory Therapy teams. In this role, you will be a trusted partner to nursing and clinical leadership, helping coordinate daily operations and ensuring priorities remain on track. The work schedule offered is Monday-Friday, 7am-4pm or 8am-5pm.

Key responsibilities include managing complex calendars, coordinating meetings and events, preparing agendas and follow-up actions, facilitating communication across departments, and supporting projects, purchasing activities, and operational priorities. This position is essential in keeping teams organized, connected, and focused on delivering exceptional patient care.

The ideal candidate brings strong organizational skills, attention to detail, professionalism, discretion, and adaptability. Success in this role requires the ability to anticipate needs, manage competing priorities, and build effective relationships across the organization, enabling leaders to stay focused on supporting caregivers, patients, and families.

Job Description Information:

Contributes to the operational effectiveness of the Assistant Administrator/PPMC, and Director of Mission Integration/Providence Portland Medical Center by providing secretarial and administrative support. Also supports other managers as needed.

Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence Portland Medical Center and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required qualifications:

• 5 years of work experience in the hospital or general business setting, including 2 years spent in a position such as executive/administrative secretary.
• Public relations or customer service based experience.
• Experience in data entry.

Preferred qualifications:

• 1 or more years of work experience in healthcare
• 2 or more years of senior or executive level administrative support, inclusive of project management work
• Expert level work experience with Microsoft Office 365 products to include software programs such as Word, Excel, PowerPoint, and Outlook. Ability to navigate SharePoint professionally is a plus

Why Join Providence?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.

About Providence

At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.

Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

About the Team

Providence has been serving the Pacific Northwest since 1856 when Mother Joseph of the Sacred Heart and four other Sisters of Providence arrived in Vancouver, Washington Territory. As the largest healthcare system and largest private employer in Oregon, Providence is located in areas ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland.

Our award-winning and comprehensive medical centers are known for outstanding programs in cancer, cardiology, neurosciences, orthopedics, women's services, emergency and trauma care, pediatrics and neonatal intensive care. Our not-for-profit network also provides a full spectrum of care with leading‑edge diagnostics and treatment, outpatient health centers, physician groups and clinics, numerous outreach programs, and hospice and home care.

Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.

Pay Range: $26.79 - $40.99

Job Schedule: Full time

Job Shift: Day

Career Track: Admin Support

Department: 5001 PPMC NURSING ADMIN

Address: OR Portland 4805 NE Glisan St

Work Location: Providence Portland Medical Ctr-Portland

Workplace Type: On-site