Administrative Coordinator - Community Outreach

Providence Health Plan Group; Seaside, Northern (OR, KY); Hybrid; USD 30,000 - 47,000; Full time

Job summary

Providence Seaside Hospital in Seaside, Oregon is seeking an Administrative Coordinator to provide high-level administrative support to Administration. You will coordinate department purchases, contracts, special projects, and the flow of work through Nursing Administration, prepare meeting materials, and arrange scheduling and travel reimbursements.

You will maintain filing systems, office supplies, and the appearance of conference rooms and admin areas, while supporting department staff and

Qualifications

• Coursework/training in administrative support skills.
• Minimum 5 years of work experience, including 3 years in admin office support.
• Experience with Windows computing, including Word/Excel/Publish software.

Responsibilities

• Coordinates department purchases, contracts, and special projects.
• Manages flow of work through Nursing Administration.
• Prepares meeting materials and coordinates scheduling and travel.
• Maintains filing systems, office supplies, and conference room upkeep.

Skills

Administrative support

Windows PC

Meeting coordination

Education

Business coursework or equivalent

Tools

Word processing

Spreadsheet

Publication software

Job description

Description

Administrative Coordinator at Providence Seaside Hospital in Seaside, Oregon.

Full-Time/Day Shift - Monday - Friday from 8am-5pm

Provides full administrative support at a high level of responsible and of a confidential nature for Administration. Coordinates department purchases, contracts, various special projects, and flow of work through Nursing Administration. Initiates production and distribution of forms, archival of department files and records, staff reimbursements and travel requests. Develops and maintains filing and other organizational systems. Prepares meeting materials and coordination of meeting scheduling and arrangements. Works with other department and education to complete the work of the department. Maintains office supplies and maintains appearance and cleanliness of conference rooms and admin area, in addition to other duties as assigned.

Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence Seaside Hospital and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required qualifications:

• Coursework/Training in administrative support skills obtained in business school. Or equivalent
• educ/experience
• 5 years Work experience preferably in the industry, which includes 3 years of administration office support experience.
• Experience using a personal computer and software including word processing, spreadsheet, graphics, and publication software in a Windows environment.

Preferred Qualifications:

• Coursework/Training College level coursework in Business Administration.
• Experience with Internet/Intra net web site development and Internet/intra net publishing including share point services.

Why Join Providence?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.

Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Pay Range: $22.20 - $33.97

About Providence

At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.

Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

About the Team

Providence has been serving the Pacific Northwest since 1856 when Mother Joseph of the Sacred Heart and four other Sisters of Providence arrived in Vancouver, Washington Territory. As the largest healthcare system and largest private employer in Oregon, Providence is located in areas ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland.

Our award-winning and comprehensive medical centers are known for outstanding programs in cancer, cardiology, neurosciences, orthopedics, women's services, emergency and trauma care, pediatrics and neonatal intensive care. Our not-for-profit network also provides a full spectrum of care with leading-edge diagnostics and treatment, outpatient health centers, physician groups and clinics, numerous outreach programs, and hospice and home care.

Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.