Administrative Coordinator - Community Outreach

Agence PROvidence; Seaside (OR); On-site; USD 42,000 - 62,000; Full time

Job summary

Providence Seaside Hospital in Seaside, Oregon, seeks an Administrative Coordinator to provide high-level administrative support for Administration, manage forms, schedules, and record archival.

The role requires 5 years of work experience with 3 years in administrative office support, Windows software proficiency, and strong organizational skills; this is a full-time day-shift position. Join Providence caring culture and contribute to patient-focused, whole-person care.

Qualifications

• Coursework/Training in administrative support skills obtained in business school. Or equivalent
• educ/experience
• 5 years Work experience preferably in the industry, which includes 3 years of administration office support experience.
• Experience using a personal computer and software including word processing, spreadsheet, graphics, and publication software in a Windows environment.

Responsibilities

• Provides full administrative support at a high level of responsible and of a confidential nature for Administration.
• Coordinates department purchases, contracts, various special projects, and flow of work through Nursing Administration.
• Initiates production and distribution of forms, archival of department files and records, staff reimbursements and travel requests.
• Develops and maintains filing and other organizational systems.
• Prepares meeting materials and coordination of meeting scheduling and arrangements.
• Works with other department and education to complete the work of the department.
• Maintains office supplies and maintains appearance and cleanliness of conference rooms and admin area, in addition to other duties as assigned.

Skills

Administrative support

Confidentiality

Communication

Education

Business Administration coursework

Tools

Word processing

Spreadsheet

Graphics software

Publication software

Windows environment

SharePoint

Job description

Administrative Coordinator at Providence Seaside Hospital in Seaside, Oregon.

Full-Time/Day Shift - Monday - Friday from 8am-5pm

Provides full administrative support at a high level of responsible and of a confidential nature for Administration. Coordinates department purchases, contracts, various special projects, and flow of work through Nursing Administration. Initiates production and distribution of forms, archival of department files and records, staff reimbursements and travel requests. Develops and maintains filing and other organizational systems. Prepares meeting materials and coordination of meeting scheduling and arrangements. Works with other department and education to complete the work of the department. Maintains office supplies and maintains appearance and cleanliness of conference rooms and admin area, in addition to other duties as assigned.

Providence caregivers are not simply valued - they're invaluable. Join our team at Providence Seaside Hospital and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required qualifications:

• Coursework/Training in administrative support skills obtained in business school. Or equivalent
• educ/experience
• 5 years Work experience preferably in the industry, which includes 3 years of administration office support experience.
• Experience using a personal computer and software including word processing, spreadsheet, graphics, and publication software in a Windows environment.

Preferred Qualifications:

• Coursework/Training College level coursework in Business Administration.
• Experience with Internet/Intra net web site development and Internet/intra net publishing including share point services.

Why Join Providence?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.