Senior Administrative Assistant, Medical Operations & HR Coordination

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Michigan Medicine in Ann Arbor is seeking an experienced administrative professional to provide high-level support to the Otolaryngology and Surgical Services Nursing Leadership. You will manage calendars, coordinate meetings, prepare agendas, and track follow-up actions to ensure smooth operations.

The role requires 4+ years of administrative support, strong communication skills, and proficiency with Microsoft Office Suite.

Qualifications

• High School Diploma or equivalent required.
• At least 4 years of administrative support experience.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite.
• Ability to work independently and prioritize tasks while maintaining confidentiality.

Responsibilities

• Provide high level administrative support to the Otolaryngology and Surgical Services Nursing Leadership; manage calendars, coordinate meetings, prepare agendas, take minutes and track follow up actions.
• Process HR-related administrative tasks, including PARs for new hires, terminations and changes; coordinate onboarding; maintain confidential personnel files; assist with compliance documentation.
• Serve as primary administrative resource for approximately 100 employees by managing communications, distributing updates, preparing reports, and coordinating cross-departmental requests.
• Manage purchasing, supply orders, vendor coordination and expense tracking; assist with budget documentation and financial reconciliation.
• Provide general administrative support including document creation, data entry, scanning, routing forms, maintaining shared drives and email lists, and supporting daily clinic administrative needs.

Skills

Communication skills

Independent worker

Organization

Time management

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Michigan Medicine in Ann Arbor is seeking an experienced administrative professional to provide high-level support to the Otolaryngology and Surgical Services Nursing Leadership. You will manage calendars, coordinate meetings, prepare agendas, and track follow-up actions to ensure smooth operations.

The role requires 4+ years of administrative support, strong communication skills, and proficiency with Microsoft Office Suite.