Admin Asst Sr Healthcare

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Michigan Medicine in Ann Arbor is seeking an experienced administrative professional to provide high-level support to the Otolaryngology and Surgical Services Nursing Leadership. You will manage calendars, coordinate meetings, prepare agendas, and track follow-up actions to ensure smooth operations.

The role requires 4+ years of administrative support, strong communication skills, and proficiency with Microsoft Office Suite.

Qualifications

• High School Diploma or equivalent required.
• At least 4 years of administrative support experience.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite.
• Ability to work independently and prioritize tasks while maintaining confidentiality.

Responsibilities

• Provide high level administrative support to the Otolaryngology and Surgical Services Nursing Leadership; manage calendars, coordinate meetings, prepare agendas, take minutes and track follow up actions.
• Process HR-related administrative tasks, including PARs for new hires, terminations and changes; coordinate onboarding; maintain confidential personnel files; assist with compliance documentation.
• Serve as primary administrative resource for approximately 100 employees by managing communications, distributing updates, preparing reports, and coordinating cross-departmental requests.
• Manage purchasing, supply orders, vendor coordination and expense tracking; assist with budget documentation and financial reconciliation.
• Provide general administrative support including document creation, data entry, scanning, routing forms, maintaining shared drives and email lists, and supporting daily clinic administrative needs.

Skills

Communication skills

Independent worker

Organization

Time management

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities

• Provide high level administrative support to the Otolaryngology and Surgical Services Nursing Leadership; manage calendars, coordinate meetings, prepare agendas, take minutes and track follow up actions,
• Process HR-related administrative tasks, including PARs for new hires, terminations and changes; coordinate onboarding; maintain confidential personnel files; assist with compliance documentation.
• Serve as primary administrative resource for approximately 100 employees by managing communications, distributing updates, preparing reports, and coordinating cross-departmental requests.
• Manage purchasing, supply orders, vendor coordination and expense tracking; assist with budget documentation and financial reconciliation.
• Provide general administrative support including document creation, data entry, scanning, routing forms, maintaining shared drives and email lists, and supporting daily clinic administrative needs.

Required Qualifications

• High School Diploma or equivalent
• 4+ years in administrative support
• Strong verbal/written communication, organizational and time management skills
• Proficiency with Microsoft Office Suite
• Ability to work independently, prioritize tasks and maintain confidentiality

Desired Qualifications

• MPathways experience
• Knowledge of Michigan Medicine policies and UMMG/Ambulatory Care processes

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.