Senior Administrative Assistant - Infectious Disease

The Medical College of Wisconsin, Inc.; Wauwatosa (WI); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Health coverage

Tuition reimbursement

Paid holidays

Parental leave

Onsite fitness facility

Job summary

The Medical College of Wisconsin, Inc. is seeking an experienced administrative professional to perform routine and advanced duties, coordinating projects, preparing confidential correspondence, and managing complex scheduling and travel arrangements.

You will compile data, assist in budget preparation, and process payments and invoices, ensuring accurate records and filing. Applicants should have at least a high school diploma and five years of experience in a similar role.

Qualifications

• High school diploma required.
• Minimum of 5 years of administrative experience.
• Experience with budgeting and monitoring expenditures preferred.

Responsibilities

• Anticipate and initiate actions regarding administrative functions while coordinating and leading projects.
• Compose confidential correspondence.
• Coordinate schedules, meetings, appointments, and travel itineraries.
• Prepare reports from multiple sources.

Skills

Attention to detail

Communication

Time management

Proofreading

Computer skills

Education

High school diploma

Tools

Microsoft Office

Macros

Job description

SummaryUnder general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures.Primary ResponsibilitiesAnticipate and initiate action regarding administrative functions while coordinating and leading projects.Compose correspondence as needed, which may contain confidential information.Use complex functions of a variety of computer applications and software packages to develop macros and templatesProofread and format documents to ensure accuracyScreen telephone calls and visitors to resolve complex inquiries.Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.Compile data and information from multiple sources to prepare reports.Assist in budget preparation and monitoring expenditures.Process payment requests, requisitions, and invoices.Distribute mail and organize filing systems accurately maintaining records.Knowledge – Skills – AbilitiesQualificationsAppropriate experience may be substituted on equivalent basis.Minimum Required Education: High school diplomaMinimum Required Experience: 5 years of experience#LI-SN1Physical RequirementsWork requires occasionally lifting moderate weight materials, standing, or walking continuously.Work EnvironmentOccasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.Sensory AcuityAbility to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.__________________________________________________________________________________________ClassificationFLSA Status Non-ExemptFLSA Test AdministrativeWhy MCW?Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options403B Retirement PackageCompetitive Vacation and Paid Holidays offeredTuition ReimbursementPaid Parental LeaveEmployee & Family Assistance Program (EFAP)Pet InsuranceOn campus Fitness Facility, offering onsite classesAdditional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.For a brief overview of our benefits see: Benefits OverviewFor a full list of positions see: MCW CareersAt MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.