Administrative Assistant - OBGYN

The Medical College of Wisconsin, Inc.; Wauwatosa (WI); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Healthcare benefits

Tuition Reimbursement

Paid Holidays

On-campus fitness facility

Discount programs

Job summary

The Medical College of Wisconsin, Inc. is seeking an administrative professional to support routine duties and ensure smooth office operations. You will prepare correspondence, reports, and documents, answer calls, and relay messages while gathering data for regular reporting.

You will manage calendars, coordinate travel, and assist with credentialing and onboarding for providers. You will also help with annual licensing, accreditation, and privileging processes, process payment requests and

Qualifications

• High school diploma required.
• Minimum of 3 years administrative or clerical experience.
• Proficient with computers and standard software.
• Strong organization and communication abilities.
• Capability to handle credentialing and onboarding tasks.

Responsibilities

• Prepare and compose correspondence, reports, and other documents.
• Answer and relay telephone calls, resolve inquiries, and take messages.
• Gather information to compile reports from multiple sources.
• Coordinate and maintain calendar of events, appointments, and travel.
• Facilitate and maintain provider credentialing and onboarding.
• Assist providers with annual licensing, accreditation, privileging, etc.
• Process basic payment requests, requisitions, and invoices.
• Maintain records and files following regulatory guidelines.

Skills

Computers

Clerical Procedures

Customer Service

Collaboration

Organization

Time Management

Interpersonal Communication

Education

High school diploma

Job description

SummaryUnder general supervision, perform routine administrative duties requiring general knowledge of organizational policies and procedures.Primary ResponsibilitiesPrepare and compose correspondence, reports, memoranda, and other documents using basic and more advanced functions of computer applications and software packages.Answer and relay telephone calls, resolve routine inquiries, and take appropriate messages.Gather information needed to compile and prepare reports from multiple sources following a predetermined reporting schedule.Coordinate and maintain calendar of events, appointments, meetings, and travel itineraries for assigned staff.Facilitate and maintain provider credentialing and onboarding.Assist providers in annual licensing, accreditation, privileging, etc.Process basic payment requests, requisitions, and invoices.Maintain records and file system to effectively manage information following regulatory guidelines.Respond to various situations in the work of the division or department.Other duties as assigned.Knowledge – Skills – AbilitiesKnowledge of ComputersClerical ProceduresCustomer Service StandardsCollaboration and Information Management.OrganizationTime ManagementInterpersonal, Communication, and Problem Solving Skills.QualificationsAppropriate experience may be substituted for education on an equivalent basis.Minimum Required Education: High school diplomaMinimum Required Experience: 3 years of experience#LI-SN1Physical RequirementsWork requires occasionally lifting moderate weight materials, standing, or walking continuously.Work EnvironmentOccasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.Sensory AcuityAbility to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.Why MCW?Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options403B Retirement PackageCompetitive Vacation and Paid Holidays offeredTuition ReimbursementPaid Parental LeaveEmployee & Family Assistance Program (EFAP)Pet InsuranceOn campus Fitness Facility, offering onsite classesAdditional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.For a brief overview of our benefits see: Benefits OverviewFor a full list of positions see: MCW CareersAt MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.