Senior Administrative Assistant - Infectious Disease

Milwaukee Succeeds; Milwaukee (WI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Healthcare coverage

403B Retirement Package

Vacation & Holidays

Tuition Reimbursement

Paid Parental Leave

EFAP

Pet Insurance

On campus Fitness Facility

Discounts on local services

Job summary

Medical College of Wisconsin (MCW) seeks a Senior Administrative Assistant for the Infectious Disease department. This role performs routine and advanced administrative duties requiring substantial skill and knowledge of organizational policies.

Key responsibilities include leading projects, coordinating schedules and travel, handling confidential correspondence, and supporting budget and invoices. Strong proficiency in office software and document formatting is essential.

Qualifications

• Experience with routine and advanced administrative duties.
• Ability to compose confidential correspondence.
• Proficiency using complex computer applications for macros/templates.
• Adept at proofreading and formatting documents.

Responsibilities

• Anticipate actions and lead administrative projects.
• Screen calls and visitors to resolve inquiries.
• Coordinate schedules, meetings, and travel itineraries.
• Prepare reports by compiling data from multiple sources.
• Assist in budget preparation and monitor expenditures.
• Process payments, requisitions, and invoices.
• Maintain filing systems and distribute mail.

Skills

Administrative support

Project coordination

Communication

Time management

Education

High school diploma

Tools

Microsoft Office Suite

Microsoft Outlook

Job description

Senior Administrative Assistant - Infectious Disease

Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures.

Primary Responsibilities

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compose correspondence as needed, which may contain confidential information.
• Use complex functions of a variety of computer applications and software packages to develop macros and templates
• Proofread and format documents to ensure accuracy
• Screen telephone calls and visitors to resolve complex inquiries.
• Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
• Compile data and information from multiple sources to prepare reports.
• Assist in budget preparation and monitoring expenditures.
• Process payment requests, requisitions, and invoices.
• Distribute mail and organize filing systems accurately maintaining records.

Knowledge - Skills - Abilities

Qualifications

Appropriate experience may be substituted on equivalent basis.

Minimum Required Education:

High school diploma

Minimum Required Experience:

5 years of experience

#LI-SN1

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

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Classification

FLSA Status Non-Exempt

FLSA Test Administrative

Summary

Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website .

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

EEO/AA – Minorities/Females/Vets/Disability

The Medical College of Wisconsin is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, veteran status, disability or sexual orientation.