Clinical Program Coordinator I - Hematopathology

The Medical College of Wisconsin, Inc.; Wauwatosa (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

403B retirement package

Paid vacation and holidays

Tuition reimbursement

Job summary

The Medical College of Wisconsin, Inc. is seeking a skilled administrative professional to support the Hematopathology Division.

You will help manage daily administrative and clinical activities, develop division materials, and maintain essential databases and files to ensure efficient operations. You will collaborate with division leadership to support workflows, coordinate onboarding, calendars, and meetings, and contribute to data collection and reporting for division initiatives.

Qualifications

• Bachelor’s degree required.
• Minimum 2 years of experience.
• Strong written and verbal communication.
• Excellent organizational and time-management skills.

Responsibilities

• Oversee daily administrative and clinical activities.
• Develop division materials, including educational, marketing, websites, forms, and reports.
• Maintain databases and files related to the division.
• Support clinical workflows by coordinating information needs with stakeholders.
• Manage faculty calendars, meetings, agendas, and minutes.
• Coordinate internal and external meetings, site visits, and events.
• Coordinate onboarding for division faculty with leadership.
• Collect, analyze, and disseminate division data.
• Report division data and progress to stakeholders.
• Participate in committees advancing the division and profession.

Skills

Clerical procedures

Customer service

Collaboration

Information management

Organization

Time management

Interpersonal skills

Problem solving

Education

Bachelor's degree

Job description

SummaryWork under the direction of the Senior Business Operations Coordinator and the Faculty Leader of the Hematopathology Division to oversee daily administrative and clinical activities.Primary ResponsibilitiesCollaborate on the development of division materials, including educational materials, marketing materials, websites, forms, and reports.Partner with division leadership to develop, implement, and maintain comprehensive databases and files related to the division.Support clinical workflows by proactively identifying information needs and coordinating with internal stakeholders to ensure timely and accurate communication.Maintain program timeline, including tracking key deadlines and deliverables across division initiatives.Manage faculty calendars, coordinate meetings, and prepare agendas, minutes, and relevant materials for all Hematopathology faculty.Manage monthly department newsletter, including content collection, formatting, and distribution.Organize internal and external meetings, site visits, and special events.Conduct and coordinate faculty onboarding in the division in partnership with division leadership. Responsibilities include building itineraries, scheduling onboarding meetings, and providing the administrative overview in partnership with the Senior Business Operations Coordinator.Collect, analyze, and disseminate division data.Report division data and progress to division stakeholders.Participate in relevant committees that advance the division and the profession.Knowledge – Skills – AbilitiesKnowledge of computers, clerical procedures, customer service standards, collaboration, and information management.Organization, time management, interpersonal, communication, and problem solving skills.QualificationsAppropriate experience may be substituted for education on an equivalent basis.Minimum Required Education: Bachelor’s degreeMinimum Required Experience: 2 year’s#LI-SN1Physical RequirementsWork requires occasionally lifting moderate weight materials, standing, or walking continuously.Work EnvironmentOccasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.Sensory AcuityAbility to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.Why MCW?Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options403B Retirement PackageCompetitive Vacation and Paid Holidays offeredTuition ReimbursementPaid Parental LeaveEmployee & Family Assistance Program (EFAP)Pet InsuranceOn campus Fitness Facility, offering onsite classesAdditional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.For a brief overview of our benefits see: Benefits OverviewFor a full list of positions see: MCW CareersAt MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.