Senior Administrative Assistant (Human Resources)

UPMC; Pittsburgh (Allegheny County); Hybrid; USD 45,000 - 65,000; Full time

Job summary

UPMC Physician Services is seeking a Senior Administrative Assistant to support the HR department with calendar management, phone duties, correspondence, and scheduling. This full-time role offers standard business hours and a weekly hybrid work environment for a highly organized, tech-savvy professional.

You will maintain calendars, draft minutes, manage expenses, arrange travel, and assist Talent Acquisition with events.

Qualifications

• High school diploma or equivalent is required.
• Five years experience in an increasingly responsible administrative support role.

Responsibilities

• Provides administrative support for the UPMC Physician Services HR department.
• Develops and sends correspondence on behalf of department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Maintains calendars for department leaders (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• May make travel arrangements.
• Assist the Talent Acquisition team with recruitment events and event preparation
• Proficieny with Microsoft Office Programs (Excel, Outlook, Word, PowerPoint) is preferred.

Skills

Calendar management

Phone handling

Meeting minutes

Travel coordination

Budget/expense support

Tech-savvy

Multi-tasking

MS Office proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Our UPMC Physician Services Human Resources team is hiring a Senior Administrative Assistant! If you're an experienced administrative professional seeking a rewarding opportunity with a great team, look no further!

This is a full-time position that works standard business hours, Monday through Friday. The role offers a weekly, hybrid work environment.

The Senior Administrative Assistant will be responsible for various administrative tasks that include calendar management, answering phones and directing calls, ordering supplies, recording meeting minutes, and much more!

The ideal candidate is highly organized, tech-savvy, and able to manage multiple priorities efficiently. They are proactive, dependable, and thrive in a fast-paced environment.

Responsibilities:

• Provides varied administrative support duties for the UPMC Physician Services HR department
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Maintains calendars for department leaders (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• May make travel arrangements.
• Assist the Talent Acquisition team with recruitment events and event preparation
• High school diploma or equivalent is required.
• Five years experience in an increasingly responsible administrative support role is

required.

• Proficieny with Microsoft Office Programs (Excel, Outlook, Word, PowerPoint) is preferred.

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran