Senior Administrative Assistant, HSI

Massachusetts Institute of Technology; Cambridge (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Massachusetts Institute of Technology Sloan School of Management seeks a Senior Administrative Assistant for HSI. The role serves as the primary contact for HSI communications, manages the Director's calendar, and coordinates complex domestic and international travel, events, and certificate operations.

Responsibilities include event planning end-to-end, travel logistics, and financial reconciliations across multiple accounts.

Qualifications

• High school diploma or equivalent; minimum of five years' administrative, office or related experience.
• Advanced knowledge of administrative standards and processes, and a thorough understanding of MIT/Sloan operations.
• Demonstrated experience planning and executing high-profile events end-to-end, including venue, catering, speaker logistics and on-site delivery.
• Demonstrated experience monitoring and reconciling accounts, resolving discrepancies and reporting on spend.
• Bachelor's degree preferred for preferred qualifications.

Responsibilities

• Manage the Director's complex calendar, accommodating multiple calendars and competing priorities across MIT, Sloan and industry constituencies.
• Arrange complex domestic and international travel for the Director and HSI guests; prepare itineraries and trip materials and process travel reimbursements.
• Plan and coordinate HSI's high-profile events, including Advisory Board meetings, ceremonies, seminars, and workshops.
• Provide advanced administrative support to the MIT Sloan Healthcare Certificate, including registration, tracking, auditing and logistics.
• Monitor and reconcile HSI's sponsored research, gift, center and discretionary fund accounts; investigate discrepancies and perform spend projections.

Skills

Administrative experience

Event planning

Travel coordination

Calendar management

Accounts reconciliation

Education

High school diploma or equivalent

Bachelor's degree preferred

Job description

Posting Description

SENIOR ADMINISTRATIVE ASSISTANT, HSI

Sloan School of Management , serves as primary point of contact for HSI activities and communications; responds to inquiries requiring an in-depth understanding of HSI, Sloan and Institute policies and procedures, taking ownership of inquiries and ensuring they are resolved; manages the Director's complex calendar, accommodating multiple calendars and competing priorities across MIT, industry, healthcare and academic constituencies; arranges complex domestic and international travel for the Director and HSI guests; prepares itineraries and trip materials and processes travel reimbursements and related forms; plans and coordinates HSI's high-profile events, including the Advisory Board meeting, the Healthcare Certificate ceremony, the annual all-day HSI Lab workshop, the HSI seminar series, Healthcare Lab speaker sessions and research lunches. Planning requires coordination and input from multiple people and units and, for the largest events, timelines of up to a year; provides advanced administrative support for the MIT Sloan Healthcare Certificate, including student registration, tracking, auditing, marketing and logistics. Works with the certificate operations group to execute and update the processes and tasks behind students earning the Certificate alongside their degree, including participation in its monthly coordination meetings; monitors and reconciles HSI's sponsored research, gift, center and discretionary fund accounts on a monthly basis; investigates accounting discrepancies and resolves them; performs projections for individual accounts.

The full job description is available at https://web.mit.edu/sloan-hr/jobs/HSISrAA.pdf

Job Requirements

REQUIRED : High school diploma or equivalent; minimum of five years' administrative, office or related experience; advanced knowledge of administrative standards and processes, and a thorough understanding of how the work of the unit affects operations elsewhere at MIT and Sloan; demonstrated experience planning and executing high-profile events end to end, including venue, catering, speaker logistics and on-site delivery; and demonstrated experience monitoring and reconciling accounts, resolving discrepancies and reporting on spend. PREFERRED: Bachelor's degree.

9/11/2026