Senior Administrative Assistant - Global Operations

Lutron Electronics Co., Inc; Coopersburg (Lehigh County); On-site; USD 45,000 - 60,000; Full time

Job summary

Lutron Electronics Co., Inc. in Coopersburg PA seeks an Administrative Assistant to support the Corporate Operations Vice President and team, handling correspondence, scheduling, and liaison between executives, customers, and employees.

The role requires meticulous calendar and travel logistics, project coordination, process improvements, and a professional approach to uphold the corporate image. Candidates should have strong Microsoft Office skills, at least five years of admin experience, and

Qualifications

• Must have MS Office proficiency and strong organizational skills.
• Experience supporting managers/executives with calendars, travel logistics, and meetings is required.
• Experience with ERP software such as SAP and Salesforce.com is preferred.

Responsibilities

• Executes meeting requests efficiently with professional communication and prioritization.
• Arranges domestic/international corporate travel and meetings with itineraries and lodging.
• Completes projects by setting objectives, priorities and managing time.
• Anticipates needs for events, projects, or processes including consultant agreements.
• Improves processes by studying, evaluating and redesigning workflows.

Skills

Microsoft Office Suite

Education

High School Diploma or GED

Associate or Bachelor's degree preferred

Tools

SAP

Salesforce.com

Job description

Overview

Lutron is seeking a collaborative and detail oriented Administrative Assistant to support Lutron’s Corporate Operations Vice President and team at Lutron's Global Headquarters in Coopersburg PA. A successful Administrative Assistant will conserve their executive's time and promote the corporate image by representing the executive's internally and externally, providing liaison between key executives, customers, and employees.

Responsibilities

• Executes numerous meeting requests efficiently and timely through professional communication with those involved as well as sound judgment and prioritization
• Arranges domestic and international corporate travel and meetings by developing itineraries and agendas; scheduling the air travel; booking other transportation; arranging lodging and meeting accommodations
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans
• Anticipates what is needed to accomplish the success of an event, project, or process including consultant agreements and purchase orders
• Improves quality results by studying, evaluating, and re-designing processes and implementing changes.

Qualifications

• High School Diploma (or GED equivalent) required; Associate or Bachelor's degree preferred
• Minimum 5 years previous experience in an administrative support role; experience supporting managers/executives in coordinating calendars, travel logistics, meetings preferred
• Fluent with Microsoft Office Suite and experience with a variety of software-based ERP systems (e.g. SAP, Salesforce.com)
• Must be located within commutable distance of Coopersburg, PA to accommodate in-office schedules
• You are authorized to work in the U.S. and will not require Lutron to sponsor you for any work visa, such as an H-1B, either immediately or at any time in the future. Lutron does not offer work visa sponsorship for this position.

Lutron Electronics’ position as the worldwide leader in innovative lighting control and shading solutions has enabled consistent, annual growth. Our company has cultivated a reputation of unsurpassed quality, a broad range of technologies and product offerings, and a strong commitment to servicing our worldwide customers. This has allowed the company to invest in developing new technologies and services, expand our technical capabilities and global presence, and to find and retain the best talent. Build your career with Lutron where you will enjoy competitive compensation and benefits while exploring many options for continued growth and education. Make a difference every day in our dynamic, people-centric, technology-driven organization. For more information, view our website at www.lutron.com.

Lutron Electronics is an Equal Opportunity – Affirmative Action – Employer. We welcome qualified, motivated applicants regardless of race, color, religion, sex, national origin, age, disability or genetics