Administrative Assistant - Global Operations

Lutron Electronics; Coopersburg (Lehigh County); On-site; USD 55,000 - 65,000; Full time

Job summary

Lutron Electronics is seeking a collaborative Administrative Assistant to support the Corporate Operations Vice President and team at the Global Headquarters in Coopersburg, PA. The role focuses on conserving executives' time, representing the executive, and coordinating between executives, customers, and staff.

Responsibilities include handling meeting requests, arranging domestic and international travel, coordinating calendars, and driving process improvements while ensuring high-quality

Qualifications

• 3+ years in administrative support
• Experience coordinating calendars, travel logistics, and meetings
• Proficiency with Microsoft Office and ERP systems (SAP, Salesforce)

Responsibilities

• Process and prioritize meeting requests efficiently
• Arrange domestic and international travel and meetings with itineraries
• Manage projects by setting objectives, priorities, and timelines
• Anticipate needs for events, projects, or processes
• Identify and implement process improvements

Skills

Executive support

Calendar management

Time management

Attention to detail

Education

High school diploma or GED

Associate or bachelor’s degree preferred

Tools

Microsoft Office Suite

SAP

Salesforce.com

Job description

Overview

Lutron is seeking a collaborative and detail oriented Administrative Assistant to support Lutron’s Corporate Operations Vice President and team at Lutron's Global Headquarters in Coopersburg PA. A successful Administrative Assistant will conserve their executive's time and promote the corporate image by representing the executive's internally and externally, providing liaison between key executives, customers, and employees.

Responsibilities

• Executes numerous meeting requests efficiently and timely through professional communication with those involved as well as sound judgment and prioritization.
• Arranges domestic and international corporate travel and meetings by developing itineraries and agendas; scheduling air travel; booking other transportation; arranging lodging and meeting accommodations.
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem‑solving; making adjustments to plans.
• Anticipates what is needed to accomplish the success of an event, project, or process including consultant agreements and purchase orders.
• Improves quality results by studying, evaluating, and re‑designing processes and implementing changes.

Qualifications

• High School Diploma (or GED equivalent) required; Associate or Bachelor's degree preferred.
• Minimum 3 years previous experience in an administrative support role; experience supporting managers/executives in coordinating calendars, travel logistics, meetings preferred.
• Fluent with Microsoft Office Suite and experience with a variety of software‑based ERP systems (e.g. SAP, Salesforce.com).
• Must be located within commutable distance of Coopersburg, PA to accommodate in‑office schedules.
• You are authorized to work in the U.S. and will not require Lutron to sponsor you for any work visa, such as an H‑1B, either immediately or at any time in the future. Lutron does not offer work visa sponsorship for this position.

Lutron Electronics is an Equal Opportunity – Affirmative Action – Employer. We welcome qualified, motivated applicants regardless of race, color, religion, sex, national origin, age, disability or genetics.