DSHS Maple Lane Administrative Assistant 3

Washington State Department of Social and Health Services; Grand Mound (IA); On-site; USD 42,000 - 58,000; Full time

Job summary

Washington State Department of Social and Health Services Maple Lane Campus in Centralia, WA seeks an Administrative Assistant 3 to provide high-level administrative and operational support to the NGRI Program Director, including scheduling meetings, interviews, site visits, and handling confidential materials.

The role involves coordinating calendars, supporting recruitment activities, tracking deadlines, and maintaining program systems while upholding DSHS standards and confidentiality.

Qualifications

• High School Diploma or equivalent required.
• 3 years of progressively responsible experience in an office/clerical, secretarial, bookkeeping, accounting, or general administrative work setting.
• Formal education will substitute year for year of work experience.

Responsibilities

• Provide administrative and project support to the NGRI Program Director, including preparing correspondence, reports, presentations, spreadsheets, proposals, and other official documents.
• Manage calendars, appointments, meetings, and related logistics, ensuring the Program Director is prepared with the necessary information and materials.
• Track assignments, projects, deadlines, and deliverables to ensure timely completion and follow-through.
• Coordinate administrative projects, establish priorities, manage workflows, and communicate assignments across BHTC staff.
• Monitor project progress, identify issues or delays, and provide status updates to the Program Director.
• Collaborate with staff and stakeholders to support effective office operations and advance BHTC program objectives.
• Maintain professional relationships and communicate effectively with diverse partners including counties, private organizations, criminal justice agencies, courts, and program participants.

Skills

Administrative support

Calendar management

Stakeholder communication

Education

High School Diploma or equivalent

Job description

DSHS Maple Lane Administrative Assistant 3

Maple Lane Campus in Centralia, WA is an inpatient psychiatric Behavioral Health Treatment Center (BHTC) and operates 24 hours a day, seven days a week. BHTC’s provide long-term inpatient treatment for both civilly committed residents with serious mental illnesses and Not Guilty by Reason of Insanity (NGRI) residents. People are referred to these behavioral health and treatment facility beds under a civil court order or a referral process through the Behavioral Health and Habilitation Administration (BHHA). Behavioral Health and Treatment Facilities (BHTC) has an opportunity for an Administrative Assistant 3. In this role, you will provide administrative and operational support to the NGRI Program Director, including scheduling meetings, interviews, and site visits; supporting recruitment activities; managing program systems; and coordinating confidential administrative matters.

Description

We are looking for someone who can quickly learn and manage a variety of administrative responsibilities, communicate professionally with internal and external stakeholders, and effectively manage competing priorities. The ideal candidate will be organized, detail-oriented, and able to schedule meetings, track assignments and deadlines, problem-solve, and prepare official documents while maintaining confidentiality and ensuring communication reflects DSHS standards and expectations.

Please note: This opportunity is open to DSHS employees. Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.

Some Of What You Will Do

• Provide high-level administrative and project support to the NGRI Program Director, including preparing correspondence, reports, presentations, spreadsheets, proposals, and other official documents.
• Manage calendars, appointments, meetings, and related logistics, ensuring the Program Director is prepared with the necessary information and materials.
• Track assignments, projects, deadlines, and deliverables to ensure timely completion and follow-through.
• Coordinate administrative projects, establish priorities, manage workflows, and communicate assignments across BHTC staff.
• Monitor project progress, identify potential issues or delays, and provide status updates to the Program Director.
• Collaborate with staff and stakeholders to support effective office operations and advance BHTC program objectives.
• Maintain professional relationships and communicate effectively with a diverse range of partners, including counties, private organizations, criminal justice agencies, courts, and program participants.

Who should apply

• High School Diploma or equivalent
• And,3 years of progressively responsible experience in an office/clerical, secretarial, bookkeeping, accounting, or general administrative work setting
• Formal education will substitute year for year of work experience

The Department of Social and Health Services’ vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Supplemental Information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at [phone]. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

Relationship and Reporting Structure (Nel) Disclosure: If you are selected for hire, you must disclose whether you have a relative, household member, close friend, or romantic partner within your potential supervisory chain of command. DSHS has a Relationships and the Reporting Structure policy that prohibits nepotism and can be reviewed here . Applicants whose appointment would result in a prohibited reporting relationship are not eligible for appointment to that position.

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