Senior Administrative Assistant | Executive Support to Deans

Galen-College-of-Nursing; United States; On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

Tuition discounts

401(k) Plan

Fertility benefits

Job summary

Galen College of Nursing seeks a Senior Administrative Assistant to provide highly diversified administrative support to Galen Leaders and administration. Program and project administration is required.

The role involves managing calendars, preparing meetings, drafting letters and reports, arranging travel, and supporting executives with confidential information in a fast-paced educational setting.

Qualifications

• Three to five years’ experience in administrative support in a corporate environment, with two years supporting someone in a Leadership position.
• Ability to respect at all times the confidential nature of the work and information in the Deans office.
• Physical Requirements: Must be able to perform 8 hours of sitting in from of a computer.
• Degree of Supervision: Minimal

Responsibilities

• Prepares internal and external presentations and print material, assisting in determining format and layout presentations.
• Assists the Dean in a variety of complex administrative duties involving contact and exposure to proprietary information.
• Prepares for staff and other meetings including typing an agenda, scheduling the conference space required, and facilitating refreshments.
• Manages the calendar of the Dean, responding to requests for time and rescheduling when necessary.
• Drafts and types non-routine letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and organization for signature.
• Screens incoming mail and faxes, categorizing and prioritizing response as needed.
• Prepares typewritten confidential correspondence, reports, meeting notices, presentation materials, and other documents in appropriate formats.
• Provides accurate record and file maintenance. Filing systems include hard copy, computer diskette, and network systems.
• Makes appointments, travel arrangements, and prepares expense statements.
• Operates independently in the absence of the Executive.

Education

Two years college or equivalent experience

Job description

Galen College of Nursing seeks a Senior Administrative Assistant to provide highly diversified administrative support to Galen Leaders and administration. Program and project administration is required.

The role involves managing calendars, preparing meetings, drafting letters and reports, arranging travel, and supporting executives with confidential information in a fast-paced educational setting.