Senior Administrative Assistant

Galen College of Nursing; Charleston (SC); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision

Tuition discounts

401(k) plan with match

Job summary

Galen College of Nursing in Charleston, SC, seeks a Senior Administrative Assistant to support Galen Leaders and administration with program and project administration.

You will manage the Dean's calendar, prepare presentations, draft non-routine documents, and coordinate meetings, travel, and expenses, while upholding confidentiality and professional standards.

Qualifications

• 3–5 years experience in administrative support in a corporate environment.
• Two years college or equivalent experience.
• Ability to respect at all times the confidential nature of the work and information in the Deans office.

Responsibilities

• Prepare internal and external presentations and print materials.
• Assist the Dean with complex administrative duties, using independent judgement.
• Prepare for staff meetings including agenda, space, and refreshments.
• Manage the Dean's calendar and travel arrangements.
• Draft non-routine letters, memos, and reports requiring formal business language.
• Screen mail and faxes; prepare responses and follow up.
• Prepare confidential correspondence and documents in appropriate formats.
• Maintain accurate filing systems (hard copy, diskette, network).
• Arrange appointments, travel, and prepare expense statements.
• Operate independently in the absence of the Executive.

Skills

Administrative support

Calendar management

Communication skills

Confidentiality

Education

Some college or equivalent experience

Job description

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we’ve dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.

That same passion for excellence in the classroom extends to our offices. At Galen, you’ll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.

Position Overview:

As a Senior Administrative Assistant at Galen College of Nursing, you will perform highly diversified administrative duties in support of Galen Leaders and administration. Program and project administration is required.

Key Responsibilities:

• Prepares internal and external presentations and print material, assisting in determining format and layout presentations. Maintains library of presentations.
• Assists the Dean in a variety of complex administrative duties involving contact and exposure to proprietary information. Utilizes independent judgement, determining when to act for management and when to refer problems for personal attention.
• Prepares for staff and other meetings including typing an agenda, scheduling the conference space required, and facilitating refreshments.
• Manages the calendar of the Dean, responding to requests for time and rescheduling when necessary.
• Drafts and types non-routine letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and organization for signature. This material may require familiarity with commonly used business and technical expressions used by assigned functions.
• Screens incoming mail and faxes, categorizing and prioritizing response as needed. Prepares responses for signature, summarises lengthy correspondence, and follows up to ensure that proper and timely action is taken.
• Prepares typewritten confidential correspondence, reports, meeting notices, presentation materials, and other documents in appropriate formats using word processing, spreadsheet, graphics, and/or desktop publishing software.
• Provides accurate record and file maintenance. Filing systems include hard copy, computer diskette, and network systems. Ensures filing is in proper format and filed in a timely manner.
• Makes appointments, travel arrangements, and prepares expense statements.
• Operates independently in the absence of the Executive.

Position Requirements:

• Three to five years’ experience in administrative support in a corporate environment, with two years supporting someone in a Leadership position.
• Two years college or equivalent experience.
• Ability to respect at all times the confidential nature of the work and information in the Deans office.
• Physical Requirements: Must be able to perform 8 hours of sitting in from of a computer.
• Degree of Supervision: Minimal

Benefits

At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioural health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counselling, long‑term care coverage, moving assistance, pet insurance, and more.
• Free counselling services and resources for emotional, physical, and financial well‑being
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
• Consumer discounts through Abenity.
• Retirement readiness, rollover assistance services, and preferred banking partnerships.
• Education assistance (tuition, student loan, certification support, dependent scholarships).
• Colleague recognition program.
• Time Away from Work Program (paid time off, paid family leave, long- and short‑term disability coverage and leaves of absence).
• Employee Health Assistance Fund that offers free employee‑only coverage to full‑time and part‑time colleagues based on income.

Learn more about Employee Benefits.

Note: Eligibility for benefits may vary by location.

Galen College of Nursing is recognised as a 2023 National League of Nursing (NLN) Centre of Excellence (COE).

Galen’s Compassionate Care Model Values

• Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.
• Character: I act with integrity and compassion in all I do.
• Accountability: I own my role and accept responsibility for my actions.
• Respect: I value every person as an individual with unique contributions worthy of consideration.
• Excellence: I commit myself to the highest level of quality in everything I do.

Learn more about our vision and mission.

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organisation committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognised.