Dean’s Senior Administrative Assistant

HCA Healthcare; Myrtle Beach (SC); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Comprehensive medical coverage

401(k) Plan with 100% match on 3%–9%

Education assistance

Job summary

Galen College of Nursing in Myrtle Beach, SC, seeks a Senior Administrative Assistant to support Galen Leaders and administration with diverse duties, program and project administration.

You will manage calendars, prepare communications, arrange travel, and draft non-routine documents while handling confidential information with discretion. A proactive, independent performer is essential.

Qualifications

• Three to five years’ experience in administrative support in a corporate environment
• Two years college or equivalent experience
• Ability to respect at all times the confidential nature of the work and information in the Deans office
• Proficiency with word processing, spreadsheets, graphics, and desktop publishing software

Responsibilities

• Prepares internal and external presentations and print material, assisting in determining format and layout presentations
• Assists the Dean in a variety of complex administrative duties involving contact and exposure to proprietary information
• Prepares for staff and other meetings including typing an agenda, scheduling the conference space required, and facilitating refreshments
• Manages the calendar of the Dean, responding to requests for time and rescheduling when necessary
• Drafts and types non-routine letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and organization for signature
• Screens incoming mail and faxes, categorizing and prioritizing response as needed
• Prepares typewritten confidential correspondence, reports, meeting notices, presentation materials, and other documents in appropriate formats using word processing, spreadsheet, graphics, and/or desktop publishing software
• Provides accurate record and file maintenance. Filing systems include hard copy, computer diskette, and network systems
• Makes appointments, travel arrangements, and prepares expense statements
• Operates independently in the absence of the Executive

Skills

Administrative support

Calendar management

Travel arrangements

Document drafting

Confidentiality

Education

Two years college or equivalent experience

Tools

Word processing software

Spreadsheet software

Desktop publishing

Job description

Galen College of Nursing in Myrtle Beach, SC, seeks a Senior Administrative Assistant to support Galen Leaders and administration with diverse duties, program and project administration.

You will manage calendars, prepare communications, arrange travel, and draft non-routine documents while handling confidential information with discretion. A proactive, independent performer is essential.