Dean’s Office Executive Assistant & Strategy Coordinator

HCA Healthcare; Charleston (SC); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

Tuition discounts

401(k) Plan with employer match

Employee Stock Purchase Plan

Fertility and family-building benefits

Paid time off and parental leave

Job summary

Galen College of Nursing in Charleston, SC is seeking a Senior Administrative Assistant to provide diversified administrative support to Galen Leaders and administration. Program and project administration is required.

You will prepare presentations, draft non-routine documents, coordinate travel, and maintain filing systems, while managing the Dean's calendar and scheduling meetings. This role requires discretion, 3–5 years in admin roles, and at least two years of college coursework or

Qualifications

• Three to five years’ experience in administrative support in a corporate environment.
• Two years college or equivalent experience.
• Ability to respect at all times the confidential nature of the work and information in the Deans office.
• Physical Requirements: Must be able to perform 8 hours of sitting in from of a computer.
• Degree of Supervision: Minimal

Responsibilities

• Prepares internal and external presentations and print material, assisting in determining format and layout presentations. Maintains library of presentations.
• Assists the Dean in a variety of complex administrative duties involving contact and exposure to proprietary information. Utilizes independent judgment, determining when to act for management and when to refer problems for personal attention.
• Prepares for staff and other meetings including typing an agenda, scheduling the conference space required, and facilitating refreshments.
• Manages the calendar of the Dean, responding to requests for time and rescheduling when necessary.
• Drafts and types non-routine letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and organization for signature. This material may require familiarity with commonly used business and technical expressions used by assigned functions.
• Screens incoming mail and faxes, categorizing and prioritizing response as needed. Prepares responses for signature, summarizes lengthy correspondence, and follows up to ensure that proper and timely action is taken.
• Prepares typewritten confidential correspondence, reports, meeting notices, presentation materials, and other documents in appropriate formats using word processing, spreadsheet, graphics, and/or desktop publishing software.
• Provides accurate record and file maintenance. Filing systems include hard copy, computer diskette, and network systems. Ensures filing is in proper format and filed in a timely manner.
• Makes appointments, travel arrangements, and prepares expense statements.
• Operates independently in the absence of the Executive.

Job description

Galen College of Nursing in Charleston, SC is seeking a Senior Administrative Assistant to provide diversified administrative support to Galen Leaders and administration. Program and project administration is required.

You will prepare presentations, draft non-routine documents, coordinate travel, and maintain filing systems, while managing the Dean's calendar and scheduling meetings. This role requires discretion, 3–5 years in admin roles, and at least two years of college coursework or