Senior Administrative Assistant - Executive Support

Chickasaw Nation Industries, Inc.; Washington (Washington County); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Chickasaw Nation Industries, Inc. is seeking an Administrative Assistant IV to provide a broad range of administrative support across teams and leadership, handling multiple priorities with discretion.

The role involves collecting data, preparing reports, scheduling meetings and travel, taking minutes, coordinating logistics, and maintaining confidential information in compliance with company policies. The position requires a high school diploma or GED and 5–7 years of relevant experience; pay

Qualifications

• High school diploma or GED with 5–7 years of relevant experience.
• Experience handling multiple priorities and administrative tasks.
• Ability to obtain required customer clearance.

Responsibilities

• Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials utilizing word processing, spreadsheet, or specialized software.
• Prepares and distributes reports or other communications on a regular schedule.
• Manages and maintains files, databases, and archives of relevant records. Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging.
• Schedules and coordinates meetings, travel, and other group activities.
• May manage expense reporting, invoicing, office supply inventory, or other routine processes.
• Takes meeting minutes and distributes them to relevant parties.
• Supports team projects by assisting with research and coordinating logistics.
• Organizes office events and meetings, including logistical arrangements.
• Maintains confidentiality of sensitive information and ensures compliance with company policies.
• Provide comprehensive administrative support to the OGA leadership, ensuring smooth daily operations.
• Manage schedules, coordinate meetings, and handle correspondence for senior officials.
• Prepare briefing materials, reports, and presentations for internal and external stakeholders.

Skills

Administrative support

Data analysis

Report preparation

Meeting coordination

Communication

Confidentiality

Education

High school diploma or GED

Tools

Word processing

Spreadsheet

Job description

Chickasaw Nation Industries, Inc. is seeking an Administrative Assistant IV to provide a broad range of administrative support across teams and leadership, handling multiple priorities with discretion.

The role involves collecting data, preparing reports, scheduling meetings and travel, taking minutes, coordinating logistics, and maintaining confidential information in compliance with company policies. The position requires a high school diploma or GED and 5–7 years of relevant experience; pay