Senior Administrative Assistant — Engineering Projects

GZA GEOENVIRONMENTAL INC; Franklin Township (NJ); On-site; USD 43,000 - 55,000; Full time

Job summary

GZA GeoEnvironmental, Inc. in Somerset, NJ is seeking a Senior Administrative Assistant to support Principals, Project Managers, and staff engineers/scientists.

The role offers learning opportunities, a fast-paced environment, and requires professionalism, cooperation, and strong interpersonal communication. The successful candidate will have an Associates Degree with 2+ years of office support experience, or a High School Diploma with 4+ years of related experience, and will be proficient in MS

Qualifications

• Associates Degree with 2+ years of office support experience, or a High School Diploma with 4+ years in a similar role.
• Must be comfortable supporting multiple team members and interacting with internal and external clients.
• Strong verbal and written communication skills; attention to detail and confidentiality are essential.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and familiarity with Deltek is a plus.

Responsibilities

• Support the technical staff by maintaining project files and preparing correspondence, proposals, and reports using MS Office.
• Assist Principals and Project Managers in preparing qualification packages and proposals for prospective work.
• Coordinate with Project Managers on financial matters related to specific projects.
• Manage calendars, travel arrangements, meetings, seminars, and provide phone/reception coverage as needed.
• Handle contract administration; generate submittals and paperwork for regulatory compliance, permits, and reporting.
• Operate standard office equipment and support aOne Company environment; may assist on tasks outside primary responsibilities.

Skills

Verbal communication

Written communication

Attention to detail

Confidentiality

Teamwork

Client interaction

Education

Associates Degree

High School Diploma

Tools

MS Office

Deltek Accounting Software

Job description

GZA GeoEnvironmental, Inc. in Somerset, NJ is seeking a Senior Administrative Assistant to support Principals, Project Managers, and staff engineers/scientists.

The role offers learning opportunities, a fast-paced environment, and requires professionalism, cooperation, and strong interpersonal communication. The successful candidate will have an Associates Degree with 2+ years of office support experience, or a High School Diploma with 4+ years of related experience, and will be proficient in MS