Senior Administrative Assistant

GZA GEOENVIRONMENTAL INC; Franklin Township (NJ); On-site; USD 43,000 - 55,000; Full time

Job summary

GZA GeoEnvironmental, Inc. in Somerset, NJ is seeking a Senior Administrative Assistant to support Principals, Project Managers, and staff engineers/scientists.

The role offers learning opportunities, a fast-paced environment, and requires professionalism, cooperation, and strong interpersonal communication. The successful candidate will have an Associates Degree with 2+ years of office support experience, or a High School Diploma with 4+ years of related experience, and will be proficient in MS

Qualifications

• Associates Degree with 2+ years of office support experience, or a High School Diploma with 4+ years in a similar role.
• Must be comfortable supporting multiple team members and interacting with internal and external clients.
• Strong verbal and written communication skills; attention to detail and confidentiality are essential.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and familiarity with Deltek is a plus.

Responsibilities

• Support the technical staff by maintaining project files and preparing correspondence, proposals, and reports using MS Office.
• Assist Principals and Project Managers in preparing qualification packages and proposals for prospective work.
• Coordinate with Project Managers on financial matters related to specific projects.
• Manage calendars, travel arrangements, meetings, seminars, and provide phone/reception coverage as needed.
• Handle contract administration; generate submittals and paperwork for regulatory compliance, permits, and reporting.
• Operate standard office equipment and support aOne Company environment; may assist on tasks outside primary responsibilities.

Skills

Verbal communication

Written communication

Attention to detail

Confidentiality

Teamwork

Client interaction

Education

Associates Degree

High School Diploma

Tools

MS Office

Deltek Accounting Software

Job description

Somerset NJ 27 Worlds Fair Dr Somerset, NJ 08873, USA

Somerset NJ 27 Worlds Fair Dr Somerset, NJ 08873, USA

GZA GeoEnvironmental, Inc. (GZA) is seeking a Senior Administrative Assistant in our Somerset, New Jersey office to support our team of Principals, Project Managers, and staff engineers/scientists. This position provides the opportunity to learn and grow from seasoned professionals and has a clear path for career advancement. The successful candidate will be comfortable working in a fast-paced environment. A high level of professionalism, cooperation, and interpersonal communication skills are crucial in this role.

Key Responsibilities:

• Provide support to the technical staff in the maintenance of project files; preparation of correspondence, proposals and reports using Microsoft Office software.
• Assisting Principals and Project Managers in preparing qualification packages and proposals for prospective work.
• Coordinate with and assist project managers on financial matters related to specific projects.
• Responsible for calendaring, making travel arrangements, coordinating meetings and seminars and providing phone/reception coverage when needed.
• Contract administration; generation of project submittals; preparation and distribution of paperwork for regulatory agency compliance, permits and reporting.
• Basic knowledge and operation of office equipment, including printers, copier, scanner and facsimile.
• GZA emphasizes aOne Companyenvironment, and as a member of our team, you may be asked to assist on projects and tasks outside of your primary responsibilities.

Qualifications:

• Associates Degree and 2+ years of office support experience, or High School Diploma and 4+ years of experience in a similar position.
• Comfortable supporting multiple team members and interacting with internal and external clients.
• Strong verbal and written communication skills.
• Excellent attention to detail.
• Ability to maintain confidentiality.
• Has a 'can do' attitude in learning new skills and a strong sense of teamwork.
• Intermediate knowledge of MS Office products (Outlook, Word, Excel, PowerPoint).
• Comfortable drafting documents and working with spreadsheets and PowerPoints.
• Knowledge of Deltek Accounting Software is a plus.
• Experience working in an engineering consulting environment is a plus.
• Availability to work 40 hours per week on site.

The hourly rate for this position may range between $31.25 and $40.87. The salary and total compensation will depend on many factors, including candidate experience, education, professional licensure, and other qualifications.

About GZA:

• 100% Employee Owned
• Professional development and enrichment opportunities
• Exciting work environment
• Opportunity for company ownership
• Generous company-subsidized benefits package, including medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses

GZA is an employee-owned multidisciplinary engineering consulting firm with a history of more than 60 years of providing innovative engineering solutions to improve the natural and built environment. We are an ENR Top 500 Design firm focused on environmental, geotechnical, water, ecological, and construction management services. With a staff of interrelated professionals dedicated to providing high-level expertise on complex projects above, below and at ground-level, GZA's experts provide seamless integration across practice areas, client types, and project locations.

GZA GeoEnvironmental, Inc. is an affirmative/equal opportunity employer and does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, physical or mental disability, citizenship status, marital or veteran status, age or other protected status.

Note to Staffing Agencies:

GZA GeoEnvironmental, Inc. and its subsidiaries do not accept unsolicited resumes from staffing agencies, recruiting firms, or other third parties. All unsolicited resumes will be considered a gift, and GZA will not be obligated to pay a referral fee. GZA explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. This policy is in place to ensure we respect the relationships with our preferred vendors and avoid any potential misunderstandings.

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Skills

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Education

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Licenses & Certifications

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.