Senior Administrative Assistant Dispatch

White Cap Supply Holdings, LLC.; Carrollton, Northern (TX, KY); On-site; USD 42,000 - 56,000; Full time

Job summary

White Cap is seeking an organized administrative professional to provide clerical and scheduling support in a fast-paced environment.

You will draft correspondence, coordinate travel requests, manage files, prepare reports, and assist stakeholders across teams.

The role requires strong MS Office skills, decisive problem-solving, and the ability to coordinate with drivers, vendors, and internal staff on site. Bilingual Spanish/English is a plus.

Qualifications

• Experience providing administrative support in a fast-paced environment.
• Proficiency with MS Office applications (Outlook, Excel, PowerPoint, Word).
• Ability to manage calendars, prepare reports, and maintain accurate records.

Responsibilities

• Prepares documents, memos, general correspondence, reports, and other materials including PowerPoint presentations.
• Ensures travel requests and expense reports are accurate and complete.
• Schedules meetings and events; maintains up-to-date calendars.
• Maintains and orders department office supplies; processes invoices.
• Coordinates candidate interview process and communications.

Skills

Administrative support

Scheduling

MS Office

Organization

Communication

Customer service

Bilingual Spanish/English

Problem solving

Travel coordination

Tools

Microsoft Office Suite

Job description

A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.

The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

Job Summary

Responsible for providing general administrative support by performing clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to stakeholders.

Major Tasks, Responsibilities, and Key Accountabilities

• Prepares documents, memos, general correspondence, reports, and other materials including PowerPoint presentations. Initiates routine and some non-routine correspondence.
• Ensures that travel requests, expense reports, and other travel documentation are accurate and complete.
• Collaborates and partners with peers within business and other functions.
• Schedules meetings, team meetings and events (internal and external). Maintains up-to-date calendar.
• Maintains and orders department office supplies. Processes invoices for payment.
• Coordinates candidate interview process (e.g. scheduling, communication, etc.).

Nature and Scope

• May modify processes to resolve situations.
• Under limited supervision, relies on experience and exercises independent judgment to determine the best approach to achieve desired outcomes. Course of action is often determined by interpreting procedures and policies. Work typically involves periodic review of output by a supervisor or direct customers of the process.
• Is sought out and/or assigned to provide general guidance/direction, training, and technical assistance to junior level support personnel. Contributes to employees' professional development but does not have hiring/firing authority.

Work Environment

• Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
• Typically requires overnight travel less than 10% of the time.

Preferred Qualifications

• Experience providing administrative, dispatch, logistics, transportation, or operations support in a fast-paced environment
• Strong organizational skills with the ability to manage multiple priorities, schedules, calendars, and competing deadlines
• Proficiency with Microsoft Office applications, including Outlook, Excel, PowerPoint, and Word
• Experience maintaining records, processing invoices, preparing reports, and managing operational documentation with a high degree of accuracy
• Strong communication and customer service skills with the ability to coordinate effectively with drivers, dispatchers, customers, vendors, and internal teams
• Experience using dispatch, transportation management, routing, ERP, or other business systems to track activities and support daily operations
• Ability to problem-solve independently, prioritize urgent requests, and adapt to changing business needs
• Bilingual (Spanish/English) proficiency is a plus

If you’re looking to play a role in building America, consider one of our open opportunities. We can’t wait to meet you.

Functional Area

Administration

Work Type

On-Site

Recruiter

Elkin, Cassandra

Req ID

WCJR-036592

White Cap is an Equal Opportunity Minority/Female/Individuals with Disabilities/Protected Veteran and White Cap considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law.