Senior Administrative & Dispatch Coordinator

White Cap Supply Holdings, LLC.; Carrollton, Northern (TX, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

White Cap is seeking an organized administrative professional to provide clerical and scheduling support in a fast-paced environment.

You will draft correspondence, coordinate travel requests, manage files, prepare reports, and assist stakeholders across teams.

The role requires strong MS Office skills, decisive problem-solving, and the ability to coordinate with drivers, vendors, and internal staff on site. Bilingual Spanish/English is a plus.

Qualifications

• Experience providing administrative support in a fast-paced environment.
• Proficiency with MS Office applications (Outlook, Excel, PowerPoint, Word).
• Ability to manage calendars, prepare reports, and maintain accurate records.

Responsibilities

• Prepares documents, memos, general correspondence, reports, and other materials including PowerPoint presentations.
• Ensures travel requests and expense reports are accurate and complete.
• Schedules meetings and events; maintains up-to-date calendars.
• Maintains and orders department office supplies; processes invoices.
• Coordinates candidate interview process and communications.

Skills

Administrative support

Scheduling

MS Office

Organization

Communication

Customer service

Bilingual Spanish/English

Problem solving

Travel coordination

Tools

Microsoft Office Suite

Job description

White Cap is seeking an organized administrative professional to provide clerical and scheduling support in a fast-paced environment.

You will draft correspondence, coordinate travel requests, manage files, prepare reports, and assist stakeholders across teams.

The role requires strong MS Office skills, decisive problem-solving, and the ability to coordinate with drivers, vendors, and internal staff on site. Bilingual Spanish/English is a plus.