Senior Administrative Assistant at University of Dayton

Wayne State University; Dayton (OH); On-site; USD 42,000 - 60,000; Full time

Job summary

The University of Dayton invites qualified applicants for a Senior Administrative Assistant in the Department of Sociology, Anthropology, and Social Work. This full-time position provides essential support to the department chair and faculty, ensuring smooth daily operations and responsive service to a diverse campus community.

You will manage office functions, assist with budget monitoring, and help coordinate events.

Qualifications

• High school diploma or equivalent.
• 4 years full-time administrative support experience.
• Excellent written communication skills.
• Proficiency with Microsoft Office software (Word, PowerPoint, and Excel).
• Experience protecting and maintaining the confidentiality of information.
• Experience managing and reconciling budgets and analyzing financial data.
• Experience with supporting the hiring function within a professional organization.

Responsibilities

• Provide administrative support to the department chair and faculty.
• Develop and manage main office operations for efficient department functioning.
• Assist with logistical aspects of departmental event planning and execution.
• Hire, supervise, and train undergraduate student employees.
• Provide personal, email, and telephone reception to a wide constituency.
• Assist with marketing materials for student recruitment.
• Monitor departmental-wide budgets and purchasing, including restricted funds and gift/endowment funds.
• Support students to enhance their overall experience in the department.

Skills

MS Office suite

Budget management

Financial data analysis

Hiring support

Confidentiality

Written communication

Education

Associate degree

Tools

Banner self-service

Cognos

Canva

Job description

Keep the Department Moving. Empower Students. Support Faculty. The University of Dayton invites qualified applicants to apply for our Senior Administrative Assistant opening within our Department of Sociology, Anthropology, and Social Work. This is a full-time, benefit eligible position offering health and dental insurance, retirement, paid time off, tuition assistance and more.

This position will provide administrative support to the department chair and faculty of the Department of Sociology, Anthropology, and Social Work. This includes developing and managing main office administrative functions that allow the department to run efficiently and smoothly, assisting in all logistical aspects of departmental event planning and execution, hiring, supervising, and training undergraduate student employees, providing personal, e-mail, and telephone reception to a wide constituency, and assisting with the maintenance of marketing materials for student recruitment. The position will also monitor all departmental-wide budget and purchasing, including restricted funds and gift/endowment funds. The administrative assistant will also regularly interact with and support students, therefore contributing to their overall satisfaction with the department.

Minimum Qualifications:

• High school diploma or equivalent.
• 4 years of full-time administrative support experience in a professional office environment.
• Excellent written communication skills, including the ability to use appropriate grammar, punctuation, and spelling.
• Proficiency with Microsoft Office software (especially Word, PowerPoint, and Excel).
• Experience protecting and maintaining the confidentiality of information.
• Experience managing and reconciling budgets and analyzing financial data.
• Experience with supporting the hiring function within a professional organization.

Preferred Qualifications:

• Associates Degree.
• Ability to work as a cooperative member of a professional office.
• Experience supervising and delegating work to others in a professional environment.
• Excellent interpersonal skills.
• Experience with Banner self-service.
• Experience with Cognos.
• Experience with event planning.
• Experience with Canva.

Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.

Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.