Bombeck Center Senior Administrative Assistant at University of Dayton

Wayne State University; Dayton (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Bombeck Center seeks a Senior Administrative Assistant to serve as the central liaison among families, educators, leadership and the university, ensuring smooth operations with professionalism and care. The role supports data management, enrollment analysis, project coordination, and program scheduling to create a welcoming, efficient environment for children, families, and staff.

Responsibilities include coordinating data access, assisting leadership with daily tasks, and potentially opening or

Qualifications

• High School Diploma with 3 years of experience as an administrative assistant/secretary (minimum requirement).
• Hours of Center operation are between 7:30 am - 5:30 pm; openings/closings may extend these hours.
• Proficiency in Microsoft Office and Google Suite is required.
• Experience working with staff, families and the public in a friendly, timely manner.
• Willingness to problem solve and find answers to questions.
• Strong organizational skills and ability to improve center processes with technology.
• Openness to learning new skills and ideas.

Responsibilities

• Coordinate data management for childcare systems and enrollment data.
• Analyze enrollment, wait lists, attendance, and parent portal data for program decisions.
• Assist with project management and coordination with external organizations and staff.
• Manage access rights for staffing and families in childcare management systems.
• Schedule activities, manage student employees, and support day-to-day operations of the center.

Skills

Microsoft Office

Google Suite

Strong organizational skills

Problem solving

Willingness to learn

Education

High School Diploma

Associates degree in business or related field

Tools

Microsoft Office

Job description

Bombeck Center Senior Administrative Assistant

The senior administrative assistant serves as the central connection between families, educators, leadership, and the university. With the ability to thoughtfully navigate requests from all directions to ensure operations run seamlessly while providing outstanding support with professionalism, empathy, and care. Your welcoming spirit, dedication, and commitment help create a positive, connected environment where every child, family, and team member feels valued and part of our community.

This position works with the Bombeck Center Leadership to provide support and coordination of the work of the Bombeck Family Learning Center with regards to data management (childcare management system and online platform), data analysis (configuring and analysis of enrollment, wait list, attendance, parent portal for program decision-making) project management (collaboration with the Department of Teacher Education for EDT practicum students, outside organizations (LifeTouch (school pictures), Webby (dance and gymnastic programs), Special Events (i.e. UD Athletic Dept for Reading Event) database administration (managing childcare management system access rights for staffing and families), program management (scheduling, managing student employees), legal and regulatory requirements. To coordinate and assist leadership with the day-to-day operations of the program. Additionally, this position may open or close the center as part of a varied schedule.

Minimum Qualifications:

• High School Diploma with 3 years of experience as an administrative assistant/secretary
• The ability to be flexible with their work schedule at the Bombeck Family Learning Center. Hours of Center operation are between 7:30 am - 5:30 pm. Opening or closing may extend these hours. Most days will be 9:30 am - 5:30 pm.
• Skilled in Microsoft Office and Google Suite
• Experience working with staff, families and the public in a friendly and timely, responsive manner
• Expressed willingness to problem solve and find answers to questions
• Strong organizational skills
• Ability to improve center processes with technology
• Openness to new ideas and learning new skills

Preferred Qualifications:

• Associates degree in business or related field
• 5 years of experience as an administrative assistant/secretary
• Experience working in a child care center
• Microsoft Office Expert or Master Certification.
• Affinity for the values central to the Marianist environment, including inclusive excellence

Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position

Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.