Senior Administrative Assistant

PageUp People Limited; Dayton (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

University of Dayton is seeking a Senior Administrative Assistant in Dayton, OH. The role supports the Department of Counselor Education and Human Services, assisting the chair, faculty, and graduate staff with daily operations and scheduling.

It oversees the department’s workflow and admissions processes. Ideal candidates will have strong organizational and communication skills, experience in office admin, and familiarity with university systems.

Qualifications

• High school diploma or GED required.
• Four years of office experience.
• Basic budget skills.
• Proficiency with Microsoft Office and Google Suite.
• Strong communication, time management and organizational skills.
• Proven ability to multitask and work in a team.

Responsibilities

• Coordinate departmental functions and day‑to‑day operations for the EDC.
• Support the department chair, faculty and adjuncts with administrative needs.
• Supervise graduate student workers and workflow.
• Coordinate graduate admissions and class scheduling with faculty.

Skills

HS diploma

Office experience

Budget basics

Microsoft Office

Google Suite

Communication

Multitasking

Team collaboration

Education

Bachelor's degree (preferred)

Tools

Banner

Salesforce

DegreeWorks

Courseleaf

CIM

PIM

Cognos

Job description

Job No: 503784
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: University Staff
Department: Counselor Education - 210400
Pay Grade: 10 - Non Exempt
Advertised: August 07, 2026
Applications close:

Position Summary

Join the School of Education and Health Sciences as a Senior Administrative Assistant!

The Senior Administrative Assistant coordinates all departmental functions for the Department of Counselor Education and Human Services (EDC). This role supports the department chair, faculty, and adjuncts with all administrative needs and oversees the department's day-to-day operations. This position provides direct supervision of the department's workflow including supervision of graduate student workers.

In addition, the position coordinates the admission process for graduate programs offered by the department and schedules classes by working with the chair and faculty to provide efficient and effective programs and advising. The Senior Administrative Assistant, through understanding of department and organizational operations and procedures, assists students and others by solving concerns relating to scheduling, advising and admission.

The Department of Counselor Education and Human Services develops practitioners committed to promoting individual and community growth. EDC contains four (4) graduate‑level programs and a combination of online and in‑person courses. Currently, there are 8 full‑time faculty and 45 adjunct faculty. This department, in addition to an on‑campus location, also extends to a satellite location in the Columbus area.

Minimum Qualifications

• High school diploma or GED
• Four (4) years of office experience
• Basic budget skills
• Proficiency in Microsoft Office and Google Suite
• Strong communication, time management and organizational skills
• Proven excellence in multitasking, prioritizing and detail orientation
• Ability to work well as a team member with honesty and integrity

Preferred Qualifications

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

• Bachelor's degree in related field
• Experience supervising student emplolyees and part-time staff
• Proficiency with systems specific to the University of Dayton such as Banner, Salesforce, DegreeWorks, Courseleaf, CIM, PIM and Cognos
• Experience providing administrative support in an academic setting
• Strong organization, analytical and problem‑solving skills with the ability to manage multiple priorities and deadlines
• Affinity for the values central to the Marianist environment, including inclusive excellence

Applicants must be currently authorized to work in the United States on a full‑time basis. The University does not provide work visa sponsorship for this position.

Closing Statement

Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.