Senior Administrative Assistant — Academic Medical Center Support

University of Miami; Miami (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical

Dental

Tuition remission

Job summary

The University of Miami, Bascom Palmer Eye Institute, invites applications for a Sr. Administrative Assistant in Miami, Florida.

This full-time role provides clerical and office support to facilitate efficient operations within the assigned department(s). Responsibilities include data handling, meeting coordination, travel arrangements, document creation, and front-desk support while ensuring compliance with university policies.

Qualifications

• High School Diploma or equivalent; relevant experience considered.
• Ability to learn new procedures, technologies, and protocols; adaptable to changing priorities.
• Team-oriented with collaborative work approach.
• Proficient with office software and common computer applications.

Responsibilities

• Supports department leadership with daily clerical tasks.
• Collects, analyzes data and prepares reports, charts, budgets, and presentations.
• Responds to routine and confidential inquiries on behalf of leadership.
• Plans meetings and takes detailed minutes as needed.
• Answers phone calls and directs callers to appropriate staff.
• Schedules appointments and maintains calendars.
• Makes travel arrangements for department leadership and staff.
• Composes correspondence and creates spreadsheets and presentations.
• Greets visitors and provides general office support.
• Maintains department filing system and adheres to policies.

Skills

Learning Agility

Teamwork

Technical Proficiency

Office Software

Education

High School Diploma or equivalent

Job description

The University of Miami, Bascom Palmer Eye Institute, invites applications for a Sr. Administrative Assistant in Miami, Florida.

This full-time role provides clerical and office support to facilitate efficient operations within the assigned department(s). Responsibilities include data handling, meeting coordination, travel arrangements, document creation, and front-desk support while ensuring compliance with university policies.