Senior Administrative Assistant

HirePower; Wyandotte (MI); On-site; USD 55,000 - 65,000; Full time

Job summary

A leading company in the chemical manufacturing sector is seeking an Administrative Assistant to provide critical support in a busy environment. This role demands strong organizational skills to manage executive calendars, coordinate logistics for meetings, and ensure compliance with safety and procurement standards. Applicants should possess a bachelor's degree and 3-5 years of relevant experience, with proficiency in Microsoft Office and SAP preferred. Join our team to help maintain smooth operations and foster a welcoming atmosphere for visitors.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 3-5 years of experience in administrative or procurement roles.
• Experience as a front-desk receptionist is preferred.
• Familiarity with corporate spending reports.

Responsibilities

• Serve as first point of contact for visitors and callers.
• Coordinate travel arrangements for unit leadership.
• Manage executive calendars and maintain confidential files.

Skills

Organizational skills

Communication skills

Customer service skills

Data analysis

Education

High school diploma or GED

Bachelor's Degree in Business Administration or related field

Tools

Microsoft Office Suite

SAP

HCL Notes

Job description

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Duration: 12 Months

Location: Wyandotte, MI 48192

Schedule: M-F; 7AM - 3:30PM

Qualifications:

• Highschool diploma or GED, Bachelor's Degree in Business Administration, Management, or a related field is preferred
• 3–5 years of experience in administrative and/or procurement roles
• Experience as a front-desk receptionist is preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proficiency in SAP (procurement and maintenance modules) and HCL Notes is preferred
• Strong organizational, communication, and customer service skills
• Ability to interpret and enforce company policies and procedures
• Capable of lifting or moving items up to 30 pounds
• Familiarity with corporate spending reports
• Skilled in data analysis and reporting
• Experience in shipping/receiving and mailroom operations
• Familiarity with building access control systems and vendor management
• Background in 6S or other structured safety environments

Description:

We are seeking a highly organized and detail-oriented Administrative Assistant to provide critical support in a dynamic, fast-paced environment. This role requires a proactive professional with strong administrative, procurement, and communication skills to ensure smooth daily operations and compliance with internal safety, security, and procurement standards.

• Serve as the first point of contact for all visitors, external callers, and contractors, ensuring a professional and welcoming front-desk presence.
• Manage executive calendars and coordinate travel arrangements for unit leadership.
• Maintain confidential files and documentation in compliance with record management policies.
• Coordinate logistics for meetings and events, including room reservations, material preparation, and execution.
• Perform day-to-day administrative tasks including handling phone calls, managing visitor traffic, processing mail, and overseeing conference room scheduling.
• Support onboarding of new hires and handle procurement activities including purchase requisitions, invoice processing, and supply management.
• Track departmental budgets and expenses, alerting leadership to any deviations.
• Process and monitor work requests submitted by building personnel.
• Coordinate with third-party vendors and service providers to ensure site access and adherence to safety protocols.
• Manage building security systems including access badge requests and visitor monitoring.
• Promote and maintain a clean, safe, and organized work environment in line with corporate safety standards.
• Adapt to changing priorities and perform other related duties as needed.

Company Info:

Our client, the world’s leading chemical company, operates in chemicals, plastics, performance products, crop protection, and oil and gas. Combining economic success with environmental and social responsibility, their operations span major chemical manufacturing sites, R&D, sales, marketing, supply chain, business development, HR, procurement, and environmental health and safety. Serving a wide range of markets and industries, including automotive, construction, agriculture, aerospace, and personal care, they maintain a diverse presence.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

JOB-10044464

GFCLW

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Chemical Manufacturing

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Medical insurance

Vision insurance

401(k)

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