Senior Administrative Assistant

Human Capital Resources and Concepts; Winter Haven (FL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary and comprehensive benefits

Generous paid time off and holidays

Professional development opportunities

Job summary

Human Capital Resources and Concepts is seeking a highly skilled Senior Administrative Assistant to support its Headquarters office. This role involves overseeing daily operations, managing executive calendars, and ensuring exceptional customer service.

The ideal candidate will have a Bachelor's degree, 10+ years of experience, and proficiency in Microsoft Office. Join HCRC for competitive pay, generous time off, and professional development opportunities.

Qualifications

• 10+ years of senior administrative experience supporting executive-level staff, preferably within federal or defense sectors.
• Detail-oriented with a high level of accuracy and integrity.
• A proactive approach to work, with the ability to anticipate needs.

Responsibilities

• Oversee daily Front Office operations, adhering to SES protocols.
• Manage and coordinate complex executive calendars.
• Serve as a primary point of contact for internal and external stakeholders.

Skills

Proficiency in Microsoft Office Suite

Strong interpersonal and communication skills

Extensive knowledge of social media platforms

Education

Bachelor's degree in Human Resources or Business Administration

Tools

HR software

Applicant Tracking Systems (ATS)

Job description

Human Capital Resources and Concepts (HCRC) is a premier consulting firm specializing in resource management and mission‑critical solutions for federal organizations, including the Department of Defense and Intelligence Community. We deliver tailored strategies and expert support across all‑source analysis, mission support services, and advanced information technology. Our consultants bring deep expertise and proven experience, providing actionable, objective insights to solve our clients' most pressing challenges.

We are seeking a highly skilled and experienced Senior Administrative Assistant to support our Headquarters office and the executive team with a range of advanced administrative and organizational tasks. This role is ideal for a proactive professional with a background in federal or DoD environments, strong HR acumen, and experience managing complex administrative processes.

Executive Support and Office Management

• Oversee daily Front Office operations, adhering to Senior Executive Service (SES) protocols and maintaining a professional environment.
• Plan and schedule meetings, receive visitors, and provide exceptional customer service in a fast‑paced, high‑visibility environment.
• Manage and coordinate complex executive calendars, ensuring accuracy, deconfliction, and responsiveness to shifting priorities.

Communication and Correspondence

• Serve as a primary point of contact for both internal and external stakeholders, transmitting information and preparing presentations for senior management.
• Author, review, and edit correspondence, ensuring accuracy, professionalism, and adherence to organizational standards.
• Process incoming communication, including email and correspondence, routing information to the appropriate personnel in a timely manner.

Operational and Logistical Support

• Maintain digital and physical filing systems, ensuring documents, reports, and memos are readily accessible and organized.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field (preferred).
• 10+ years of senior administrative experience supporting executive‑level staff, preferably within federal or defense sectors.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HR software and applicant tracking systems (ATS).
• Extensive knowledge of social media platforms and demonstrated ability to leverage them to enhance HCRC’s online presence.
• Superior organizational skills, attention to detail, and discretion in handling confidential information.
• Strong interpersonal and communication skills, with the ability to manage multiple priorities effectively.

Personal Attributes

• A proactive approach to work, with the ability to anticipate needs and address them independently.
• Detail‑oriented with a high level of accuracy and integrity.
• Adaptable and poised in fast‑paced environments, with a customer‑focused mindset.
• Strong problem‑solving skills and a positive, collaborative attitude.

Why Join HCRC?

HCRC is committed to creating an environment where senior professionals can thrive and contribute to meaningful federal and defense initiatives. As part of our team, you’ll have access to:

• Competitive salary and comprehensive benefits (health, dental, vision).
• Generous paid time off and holidays.
• Professional development opportunities to grow your expertise.

Application Process

If you’re ready to join a mission‑focused organization with a commitment to excellence, we invite you to apply. Please submit your resume and cover letter detailing your experience and qualifications.

The following questions are entirely optional. To comply with government Equal Employment Opportunity and/or affirmative action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.