Executive Administrative Assistant

Harris Civil Engineers; Orlando (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Harris Civil Engineers in Orlando, FL seeks an Executive Administrative Assistant to support the President and help drive day-to-day operations. This trusted partner manages priorities, coordinates activities, and ensures effective communication across the organization.

The ideal candidate is detail-oriented, professional, able to handle confidential information with discretion, and capable of managing multiple priorities while supporting key initiatives, proposals, and marketing activities as

Qualifications

• 3–5+ years in executive admin or office management.
• Strong written and verbal communication skills.
• Ability to handle confidential information discreetly.
• Proficiency with MS Office and presentations.

Responsibilities

• Manage the President’s calendar, meetings, travel arrangements, and priorities.
• Prepare correspondence, reports, and presentations.
• Coordinate meetings, agendas, minutes, and follow-up actions.
• Track deadlines, projects, and key initiatives.
• Serve as a point of contact for internal and external stakeholders.
• Handle confidential information with discretion.
• Support special projects, proposals, document preparation, and marketing activities as needed.

Skills

Executive support

Calendar management

Communication skills

Attention to detail

Discretion/Confidentiality

Tools

Microsoft Office

Adobe InDesign

Job description

We are seeking a proactive and highly organized Executive Administrative Assistant to support the President and help drive day-to-day operations. This role is a trusted partner responsible for managing priorities, coordinating activities, and ensuring effective communication across the organization.

The ideal candidate is detail-oriented, professional, and able to handle confidential information with discretion. Strong communication skills are essential, along with the ability to manage multiple priorities and support key initiatives.

This is a full-time, in-office position based in Orlando, Florida.

What You'll Do:

• Manage the President’s calendar, meetings, travel arrangements, and priorities.
• Prepare correspondence, reports, and presentations.
• Coordinate meetings, agendas, minutes, and follow-up actions.
• Track deadlines, projects, and key initiatives.
• Serve as a point of contact for internal and external stakeholders.
• Handle confidential information with discretion.
• Support special projects, proposals, document preparation, and marketing activities as needed.

What We're Looking For:

• 3–5+ years of executive administrative support, office management, or similar experience.
• Strong organizational, written, and verbal communication skills, with excellent proofreading abilities.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to manage multiple priorities independently with sound judgment and discretion.
• Professional demeanor and strong interpersonal skills.
• Experience with proposals, marketing, or Adobe InDesign is a plus.
• Commitment to contributing to our employee‑owned culture.

Why HCE?

As an employee‑owned company, every team member has a direct stake in our success. You’ll work alongside experienced professionals on exciting projects that shape communities and create memorable experiences around the world.

If you are a highly organized professional who takes pride in anticipating needs, managing details, and helping leaders operate effectively, we’d love to meet you.

Harris Civil Engineers is an equal opportunity employer and is committed to providing employment opportunities to all qualified individuals without regard to race, color, religion, military status, sex, gender identity, sexual orientation, national origin, age, disability, or any other protected status in accordance with all applicable laws. In compliance with the Americans with Disabilities Act, Harris Civil Engineers will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with HR.