Senior Administrative Assistant

The Rector & Visitors of the University of Virginia; Charlottesville, Virginia, Evanston Township (VA, MN, IL); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player seeks an Administrative Lead to enhance operational efficiency across a dedicated team. This role involves coordinating administrative support, overseeing staff performance, and making independent decisions to optimize workflows. The ideal candidate will have a strong background in administrative functions and the ability to handle sensitive information with discretion. Join a vibrant workplace committed to diversity and inclusion, where your contributions will be valued and recognized. If you are ready to make a significant impact in a supportive environment, this opportunity is perfect for you.

Qualifications

• 3+ years of administrative office support experience required.
• Ability to handle confidential and sensitive material.

Responsibilities

• Coordinate activities of administrative employees for efficiency.
• Provide executives with insight into employee performance.
• Make independent decisions on work planning and scheduling.

Skills

Administrative Support

Organizational Skills

Performance Management

Decision-Making

Education

Associate's Degree

Relevant Experience

Job description

Administrative Leads are engaged in administrative support and provide direction to multiple administrative staff. They are responsible for coordinating all administrative support operations across a large staff. They oversee others performing administrative tasks, including the assignment of work, with responsibility for approving timesheets and coordinating performance management. They have input into, but are not the final decision-makers for, employment-related decisions involving compensation, discipline, or termination.

Key Responsibilities

1. Coordinate and oversee the activities of other administrative employees to maximize operational efficiency within the unit.
2. Provide executives with input and insight into the performance of administrative employees.
3. Make independent decisions regarding planning, organizing, and scheduling work.
4. Perform a variety of more complex administrative duties requiring a broad understanding of organizational operations, procedures, and personnel.
5. Act as point person on special projects as assigned.
6. Handle confidential and sensitive material appropriately.
7. Perform other duties as assigned.

Additional Information

This position remains open until filled. It is a Non-Exempt, benefited position. The University will not sponsor applicants for work visas. Background checks will be conducted on all new hires prior to employment. For questions, contact Daniel Strong, Senior Recruiter, at [e-mail].

Please apply through the University job board, Careers at UVA, and search for R0063423. Internal applicants must apply via their UVA Workday profile by searching 'Find Jobs' or through 'Jobs Hub'. Required application documents include a resume and cover letter.

Minimum Requirements

• Education: Associate's degree or relevant experience in lieu of a degree.
• Experience: At least three years of administrative office support experience.
• Licensure: None required.

Physical Demands

This is primarily a sedentary role involving extensive use of desktop computers. Occasional travel may be required for meetings and programs.

Equal Opportunity Statement

The University of Virginia and UVA Health System are committed to diversity and inclusion. We are an equal opportunity employer and encourage applications from all qualified individuals regardless of age, race, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, religion, sex, sexual orientation, veteran or military status, or family medical or genetic information.