Sr. Administrative Assistant - Full Time - Nursing - OR Bascom Palmer Eye Institute Miam, FL

University of Miami; Miami (FL); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Tuition remission

Job summary

University of Miami—Bascom Palmer Eye Institute is seeking a Sr. Administrative Assistant for the Department of Nursing - OR in Miami, Florida.

The role provides clerical support, scheduling, travel, and reporting to ensure efficient department operations. Responsibilities include coordinating meetings, taking minutes, maintaining files, handling inquiries, and assisting leadership with communications and presentations.

Qualifications

• High School Diploma or equivalent required.
• Minimum 3 years of relevant administrative experience.
• Strong written and verbal communication skills.
• Ability to learn new procedures and adapt to changing priorities.

Responsibilities

• Provide daily clerical support for department leadership.
• Prepare reports, charts, and presentation materials.
• Handle inquiries and route messages on behalf of leadership.
• Plan meetings and take detailed minutes as needed.
• Manage calendars and travel arrangements for leadership and staff.
• Greet visitors and provide general office support.
• Develop and maintain department filing system.
• Adhere to university policies and safeguard assets.

Skills

Learning agility

Teamwork

Technical proficiency

Communication

Education

High School Diploma or equivalent

Tools

Office software

Job description

The University of Miami, Bascom Palmer Eye Institute, has an exciting full time opportunity for a Sr. Administrative Assistant for the Department of Nursing - OR, in Miami, Florida.

The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

CORE JOB FUNCTIONS

• Supports department and/or department leadership with daily clerical tasks.
• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
• Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education: High School Diploma or equivalent/relevant experience, certification or license

Experience: Minimum 3 years of relevant experience required

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders

• The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time

Employee Type: Staff