Senior Administrative Assistant

Ohio Northern University; Ohio; On-site; USD 38,000 - 54,000; Full time

Job summary

Ohio Northern University seeks an Administrative Assistant to provide comprehensive administrative and operational support to the Director of Student Services and the Associate Dean of Academic Affairs, serving as a primary resource for the College of Law's in-person faculty.

The role supports day-to-day operations of Student Services and Academic Affairs, including academic processes, faculty support, student programming and services, scheduling, records and documentation, event coordination,

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Discretion when handling confidential information and academic records.

Responsibilities

• Provide administrative support to the Director of Student Services and the Associate Dean of Academic Affairs.
• Support academic operations, faculty needs, and student services, programs and events.
• Coordinate scheduling, records, and documentation across the College of Law and University offices.
• Assist with graduate documentation, registration materials, and correspondence related to academic standing and graduation.
• Coordinate with external vendors, speakers, and guests as needed.

Skills

Organizational skills

Attention to detail

Multitasking

Independent judgment

Job description

Career Opportunities at Ohio Northern University

Job Summary

This position provides comprehensive administrative support to the Director of Student Services and the Associate Dean of Academic Affairs and serves as the primary administrative liaison for the College of Law's in-person faculty. The role supports the day-to-day operations of Student Services and Academic Affairs, including academic processes, faculty support, student programming and services, scheduling, records and documentation, event coordination, and general administrative operations. This position requires strong organizational skills, attention to detail, the ability to manage multiple priorities, and independent judgment in coordinating the needs of students, faculty, and law school administration.

Job Description

Position Summary

The Administrative Assistant provides comprehensive administrative and operational support to the Director of Student Services and the Associate Dean of Academic Affairs and serves as a primary administrative resource for the College of Law's in-person faculty. The position plays an important role in the day-to-day operations of the College of Law, supporting academic administration, faculty needs, student services, programs and events, and other Dean's Office functions. This position requires a high level of organization, attention to detail, discretion, independent judgment, and the ability to manage multiple priorities and deadlines throughout the academic year. The Administrative Assistant regularly works with confidential student, faculty, and academic information and coordinates with departments throughout the University as well as outside vendors, speakers, guests, and organizations.

Essential Duties and Responsibilities

Academic Affairs and Student Records

• Provide administrative support for the College of Law's academic operations, including course scheduling, registration, advising, grades, academic standing, rankings, graduation, and related academic processes.
• Prepare and maintain course schedules, conflict charts, registration and advising materials, faculty advisor assignments, registration information, exam numbers, and other academic records and materials as assigned.
• Assist with grade processing and related academic records, including grade entry, GPA and class rankings, Dean's List, academic standing information, and student records maintained by the College of Law.
• Assist the Associate Dean of Academic Affairs with identifying and tracking students subject to academic policies, including scheduling meetings and preparing correspondence related to academic standing, dismissal, readmission, and other academic matters.
• Prepare and process graduation-related academic documentation, including law school certificates, final academic certifications, and documentation required by bar examining authorities.
• Process letters of good standing and other academic documentation requested by students or graduates.
• Maintain accurate and confidential academic records and coordinate with the University Registrar and other University offices as necessary.

Academic Scheduling and Registration

• Provide administrative support to the Associate Dean of Academic Affairs in the development and administration of the academic schedule for Fall, Spring, Summer, and J-Term.
• Prepare and maintain course conflict charts, registration materials, advising packets, course offerings, schedules, and related academic information.
• Assist with registration processes, including coordination with students, faculty advisors, the Registrar's Office, and other University departments.
• Assist with preparation and submission of course and scheduling information required by the University.
• Coordinate recurring administrative components of registration and advising to ensure materials are prepared and deadlines are met.

Faculty and Academic Administration

• Serve as a primary administrative resource for the College of Law's in-person faculty and provide day-to-day administrative support related to teaching, academic responsibilities, and general faculty needs.
• Provide administrative support to the Dean's Coordinator in coordinating faculty meetings, including scheduling, preparation and distribution of agendas and materials, and other meeting-related needs.
• Provide administrative support to the Dean and Associate Dean of Academic Affairs with faculty and adjunct processes, including adjunct requests, faculty evaluations, course evaluation records, overload and extra-earnings documentation, and other faculty-related materials.
• Assist with faculty teaching assignments, administrative assignments, faculty advisor assignments, semester preparation, and academic calendars.
• Provide administrative assistance with faculty committees and academic governance processes, including committee materials, promotion and tenure documentation, and other responsibilities as assigned by the Dean or Associate Dean of Academic Affairs.
• Coordinate recurring faculty a