Recruiting Coordinator

Scion Staffing, Inc.; San Francisco (CA); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

401(k)

Three meals per day

Fast-paced, collaborative environment

High-volume hiring support

Job summary

Scion Staffing in San Francisco is seeking a recruiting coordinator to own interview scheduling end to end, coordinate complex calendars, and manage candidate travel and logistics. You will be the primary contact for candidates, ensuring clear communication and timely updates while maintaining an accurate ATS and hiring metrics.

This role offers a fast-paced, collaborative environment with growth opportunities.

Qualifications

• 3–5+ years of experience in recruiting coordination or closely related function.
• Experience managing complex interview scheduling with multiple calendars and stakeholders.
• Experience in a startup, high-growth, or fast-paced environment preferred.
• Outstanding organization, communication, and ability to adapt to changing priorities.

Responsibilities

• Own interview scheduling end to end across candidates, recruiters, interviewers, and hiring managers.
• Manage reschedules and last-minute changes while proactively identifying delays.
• Serve as primary point of contact for candidates regarding logistics, timelines, and travel.
• Coordinate virtual and onsite interview logistics, including rooms and materials.
• Maintain accurate ATS records, pipeline, and postings; keep hygiene high.
• Support debriefs, weekly hiring reporting, and candidate experience improvements.

Skills

Interview scheduling

Calendar management

Candidate communication

Organizational skills

Startup/fast-paced experience

Tools

ATS

Job description

PERKS

• Competitive salary of $80,000–$95,000 annually
• Health insurance and 401(k)
• Three complimentary meals per day
• Fast-paced, collaborative work environment
• Opportunity to support a growing, high-volume hiring function

RESPONSIBILITIES

• Own interview scheduling end to end, coordinating complex calendars across candidates, recruiters, interviewers, and hiring managers.
• Manage reschedules and last-minute changes while proactively identifying delays or blockers and keeping hiring processes moving.
• Serve as a primary point of contact for candidates, providing clear communication regarding interview logistics, timelines, travel, and next steps.
• Coordinate virtual and onsite interview logistics, including rooms, agendas, interviewer materials, facility tours, and candidate travel as needed.
• Maintain accurate ATS records, candidate pipeline information, open positions, external job postings, and overall pipeline hygiene.
• Partner with recruiters and hiring managers to support interview debriefs, weekly hiring reporting, and a positive candidate experience throughout the hiring process.

QUALIFICATIONS

• Approximately 3–5+ years of relevant experience in recruiting coordination, recruiting operations, executive administrative support, or a closely related function.
• Demonstrated experience managing complex interview scheduling, multiple calendars, candidates, and stakeholders simultaneously.
• Previous experience within a startup, high-growth organization, or similarly fast-paced environment strongly preferred.
• Exceptional organization, attention to detail, communication, responsiveness, and ability to manage rapidly changing priorities.
• Proactive, accountable, and independent approach with the ability to anticipate needs, solve problems, and operate effectively with minimal supervision.

COMPENSATION AND BENEFITS

• This position offers a competitive annual salary of $80,000–$95,000 , depending on experience and qualifications.
• Benefits include health insurance, a 401(k), additional traditional employee benefits, and three complimentary meals per day.

ABOUT OUR FIRM

Scion Staffing is an award-winning national recruitment and staffing specialist for leading companies and organizations! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals across a wide range of industries and functions. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online.

Scion Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class.

We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records.

We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.