Senior Administrative Assistant

Entergy Corporation; New Orleans (LA); Hybrid; USD 50,000 - 65,000; Full time

Job summary

A leading company in New Orleans is seeking a Senior Administrative Assistant to provide comprehensive administrative support. The role includes managing schedules, coordinating meetings, and handling correspondence. This hybrid position requires strong organizational skills and proficiency in Microsoft Office. Ideal candidates will have over six years of administrative experience and familiarity with various office software.

Qualifications

• 6+ years of administrative experience in an office or industrial environment.

Responsibilities

• Provide secretarial and administrative support to staff and managers.
• Manage calendar, schedule events, and arrange travel.
• Handle multiple assignments and maintain confidentiality.

Skills

Microsoft Office 365

Power BI

Click Schedule

My Geotab

Education

Vocational training or equivalent experience

Job description

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Job Title: Senior Administrative Assistant

Work Place Flexibility: Hybrid

Legal Entity: Entergy Services, LLC

Please note:Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.

Note: This is a hybrid role requiring at least 3 days a week of in office reporting/work. The position will be located out of Entergy's corporate headquarters in New Orleans, LA. A selected candidate from outside the metro area will be required to relocate. Relocation assistance is not available for this posting.

This position requires a score of "Test Recommended" on the EEI SASS test. Please note on your resume if you have taken the test and are test recommended. If you have not, you may be invited to take the test based on qualificaitons.

Job Summary/Purpose

This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

Job Duties/Responsibilities

• Provide secretarial and administrative support to Staff and Managers.
• Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.
• Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
• Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
• Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
• Be proactive in forwarding work issues to the appropriate managers/supervisors.

Minimum education required of the position

Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Minimum experience required of the position

Senior AdministrativeAssistant:6 + yearsof admirative experience working in an office or industrial environment

Minimum knowledge, skills, and abilities required of the position

• Preferred:Experience in Microsoft Office 365 products, Power BI, Click Schedule, and My Geotab

Company Testing Requirement:

• Successful completion of the EEI SASS test
• Candidates selected to take the SASS test will be invited via e-mail*MONITOR YOUR SPAM/JUNK EMAIL

Primary Location: Louisiana-New OrleansLouisiana : New Orleans
Job Function: Professional
FLSA Status: Nonexempt
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT
Number of Openings: 1
Req ID: 119161
Travel Percentage:Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.

EEO Statement:The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility:Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf.If you are an individual with a disability and you are in need of an accommodation for the recruiting process please clickhere and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities:As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please [e-mail] to schedule a time to review the affirmative action plan during regular office hours.

EEI Testing:

One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test, the type of test will be located under the qualifications section of the job posting. If you are invited to a test session, we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test. The test brochure will give you critical information on the test such as time allocated and numberof questions. Also, keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website,http://www.eei.org/practicetests , Logon ID: entergy, password: practice test (2 words).Travel expenses incurred in connection with EEI testing are non-reimbursable.

In addition to EEI testing there is also Fit-for-Duty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require Fit-for-Duty testing, the type of test will be located under the qualifications section of the job posting.

WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.

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