Senior Administrative Assistant

Tulane group; New Orleans (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

Tulane University is seeking an administrator to manage personnel actions for Campus Recreation staff and support Club Sports and Outdoor Adventures. The role includes I-9 verifications, labor distributions, pay rate changes, and terminations.

Responsibilities include assisting clubs with travel and related expenses, communicating departmental information, and delivering high levels of customer service. Reports to the Assistant Director of Club Sports.

Qualifications

• Bachelor’s Degree required.
• HS Diploma with 6 years relevant experience accepted.
• Experience in a university setting preferred.

Responsibilities

• Perform personnel actions for ~370 staff in Campus Recreation.
• Handle I-9 verifications, labor distributions, pay rate changes, and terminations.
• Provide administrative support to Club Sports and Outdoor Adventures.
• Assist clubs with travel reservations and travel-related expenses.

Skills

MS Excel

MS Word

Customer service

Organizational skills

Multitasking

Confidentiality

Troubleshooting

Education

Bachelor’s Degree

High School Diploma with 6 years experience

Tools

Campus HR System

Job description

For Club Sports, completes all necessary personnel actions for a staff of approximately 370 part-time and student labor positions in the Department of Campus Recreation. This includes hiring, I-9 verifications, labor distributions, pay rate changes, and terminations. Schedules and supervises a part-time staff of 10-15 Club Sport Attendants and provides administrative support to program units in Campus Recreation. The units include Club Sports and Outdoor Adventures. Assists clubs with travel reservations and purchases and managing travel-related expenses for Club Sports and Outdoor Adventures. Communicates current and accurate departmental information for programming and services to provide a high level of customer service. Reports to the Assistant Director of Club Sports.

Responsibilities

• Knowledge of PC applications, specifically Microsoft Office Excel and Word
• Ability to proficiently work within technical and software systems.
• Ability to provide a high level of customer service through interpersonal, verbal, and written communication.
• Ability to adapt and work effectively with different people and situations.
• Excellent organizational skills
• Ability to multi-task, self-direct, and prioritize work assignments.
• Ability to maintain confidentiality in all work performed.
• Ability to troubleshoot and resolve issues independently.

Qualifications

Minimum Qualification:

• Bachelor’s Degree

OR

• High School Diploma (or Equivalent) with 6 years of relevant experience

Preferred Qualification:

• Experience working within a university setting

About Us

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at [e-mail] .