Senior Administrative Assistant

HCA Healthcare; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Comprehensive benefits

Wellbeing support

Time away from work (PTO)

401(k) plan with match

Education support

Job summary

HCA Healthcare seeks a Senior Administrative Assistant to support Vice Presidents in ITG Executive Management. You will coordinate travel, manage calendars, prepare reports, and handle confidential files, contributing to efficient leadership operations and cross-department collaboration.

You should be proficient in Word, Excel, Outlook, and PowerPoint, with strong interpersonal skills and the ability to multi-task in a fast-paced corporate setting.

Qualifications

• High School Graduate/Equivalent – Required.
• 5+ years of relevant work experience – Required.
• 3+ years of senior level executive support – Preferred.
• Or equivalent combination of education and experience.

Responsibilities

• Coordinates travel arrangements and processes travel expense reports via Concur.
• Schedules meetings, conference calls, teleconferences and web seminars.
• Maintains Outlook calendars, schedule meetings, and email.
• Prepares reports for company activities.
• Maintains confidential and operational files for the Executive Team.
• Facilitates logistics for All Hands meetings and leadership events.
• Answers phones, screens calls, and directs callers.

Skills

Excellent interpersonal skills

Organizational skills

Multi-tasking

Education

High School Graduate/Equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a Senior Administrative Assistant with HCA Healthcare you can be a part of an organization that is devoted to giving back!

Job Summary and Qualifications

As part of ITG Administrative Support team, this position will provide professional administrative support to Vice Presidents in Executive Management in ITG and may include an AVP paired with VP support. Schedules meetings as requested. Assists other administrative support staff in projects and cross-coverage as needed.

MAJOR RESPONSIBILITIES

Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested.

Schedules meetings (internal/external to the organization) conference calls, teleconferences and web seminars as requested.

Maintains Outlook calendars, schedule meetings, video conference calls, and email as assigned.

Prepares reports for company activities as required.

Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed.

Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested.

Facilitates logistics and arrangements of quarterly All Hands meetings, off-sites, and leadership meetings

Maintain distribution lists.

Complete PTO reports

Answers phones and screens phone calls, assists and directs callers and takes messages.

Maintains schedule of use of restricted conference rooms.

Sorts and distributes mail and other deliveries.

Prepares packages for overnight delivery.

Flexible in supporting any office projects needing extra attention due to specific deadlines

Assists other administrative support staff in projects and cross-coverage if needed.

Proficient at Microsoft Word, Excel, Outlook, and PowerPoint

Excellent interpersonal and organizational skills

Ability to multi-task and work independently with minimal supervision

Ability to work and participate in a team environment within and across departments

What qualifications you will need:

EDUCATION

High School Graduate/Equivalent – Required

EXPERIENCE

5 or years of relevant work experience - Required

3 or years of experience in senior level executive support - Preferred

Or equivalent combination of education and/or experience

TRAVEL

The job may require travel from time- to-time, but not on a regular basis.

Benefits

HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefitsfor medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support,including free counseling and referral services
• Time away from workprograms for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Saving and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education supportthrough tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefitsfor fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts