Senior Administrative Assistant

Elanco; Indianapolis (IN); Hybrid; USD 52,000 - 75,000; Full time

Benefits offered by this job

Relocation packages

Two weeklong shutdowns

8 weeks parental leave

9 Employee Resource Groups

Annual bonus offering

Up to 6% 401K matching

Job summary

Elanco, a global leader in animal health, invites applications for a Senior Administrative Assistant at the Indianapolis headquarters. You will partner with a senior leader, manage calendars, coordinate complex meetings and events, and handle confidential information with discretion in a dynamic, hybrid work setting.

Responsibilities include travel planning, expense reporting, and serving as a key resource for process guidance.

Qualifications

• Education: High School Diploma / GED with equivalent experience.
• Experience: A minimum of 3 years in an administrative support role.
• Skills: Proficiency in Microsoft Office 365; ability to solve non-standard problems and influence peers.

Responsibilities

• Provide advanced administrative support to a senior leader and team, including calendar management, meetings, documents, travel and expenses.
• Serve as central administrative contact to support projects and communications within the function.
• Autonomously handle non-standard problems and guide colleagues on processes and best practices.
• Coordinate logistics for meetings/events: agendas, minutes, catering, external visitors.
• Engage with the administrative community of practice to share knowledge and pursue continual learning.

Skills

Microsoft Office 365

Attention to detail

Communication

Problem solving

Education

High School Diploma / GED

Tools

Concur

SAP

Job description

At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals’ lives better makes life better – join our team today!

Your Role: Senior Administrative Assistant

As a Senior Administrative Assistant at Elanco, you will be a strategic partner to a senior leader and their functional team. You will provide critical, high-level administrative support, acting as a central point of contact and ensuring the smooth and efficient operation of the department. Your ability to anticipate needs, manage complex priorities, and handle confidential information will be essential to the success of the function.

Your Responsibilities:

• Provide advanced administrative support to a senior leader and their team, including strategic calendar management, coordinating complex meetings and events, creating/editing key documents, and managing travel and expenses.
• Serve as a central administrative contact for the function, supporting team projects and facilitating communication to help achieve departmental goals.
• Serve as a key administrative resource, autonomously handling non-standard problems and providing guidance to colleagues on processes and best practices.
• Coordinate and execute logistics for meetings and events, including creating agendas, taking minutes, arranging catering, and hosting external visitors.
• Active engage with the administrative professional community of practice by sharing knowledge and participating in team meetings/events in the pursuit of continual learning and development.

What You Need to Succeed (minimum qualifications):

• Education: High School Diploma / GED with an equivalent level of experience.
• Experience: A minimum of 3 years of experience in an administrative support role.
• Skills: Proficiency in Microsoft Office 365; ability to recognize and solve non-standard problems with minimal supervision and influence peers across related work units.

What will give you a competitive edge (preferred qualifications):

• Experience supporting senior-level leaders and their teams in a fast-paced environment.
• Proven ability to manage competing priorities and adapt to frequent changes within a functional area.
• Proven ability to anticipate needs and proactively find solutions to complex administrative situations.
• Experience with Concur for travel and expense reporting and SAP for other business processes.
• Strong interpersonal and communication skills, with the ability to build rapport with stakeholders at all levels.

Additional Information:

• Travel: None
• Location: Global Elanco Headquarters - Indianapolis, IN - Hybrid Work Environment. As a flexible worker, you will be expected to be onsite as required by the business leader you are supporting.

Don’t meet every single requirement? Studies have shown underrecognized groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!

Elanco Benefits and Perks:

We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose! Some highlights include:

• Multiple relocation packages
• Two weeklong shutdowns (mid-summer and year-end) in the US (in addition to PTO)
• 8-week parental leave
• 9 Employee Resource Groups
• Annual bonus offering
• Up to 6% 401K matching

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status

Elanco may use automated tools, including AI, to support parts of our recruitment process, such as reviewing applications against job‑related criteria and/or transferrable skills. These tools help ensure a consistent, structured evaluation, but they do not make hiring decisions. All decisions involve a human reviewer. For more information on how we handle personal data, please see our Elanco Workforce Privacy Notice.