Senior Administrative Assistant
Elanco in
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Benefits offered by this job
Job summary
Elanco is seeking a Senior Administrative Assistant to partner with a senior leader, delivering high-level administrative support, and ensuring the smooth operation of the department. The role requires anticipating needs, managing complex priorities, and handling confidential information.
You will coordinate calendars and meetings, manage travel/expenses, and guide colleagues on processes, contributing to a collaborative, efficient team in a hybrid environment at the global headquarters in
Qualifications
- Education: High School Diploma / GED with equivalent experience.
- Experience: At least 3 years in an administrative support role.
- Skills: Proficiency in Microsoft Office 365; ability to solve non-standard problems with minimal supervision.
Responsibilities
- Provide advanced administrative support to a senior leader and their team, including strategic calendar management, coordinating complex meetings and events, creating/editing key documents, and managing travel and expenses.
- Serve as a central administrative contact for the function, supporting team projects and facilitating communication to help achieve departmental goals.
- Autonomously handle non-standard problems and provide guidance to colleagues on processes and best practices.
- Coordinate and execute logistics for meetings and events, including agendas, minutes, catering, and hosting external visitors.
- Engage with the administrative professional community of practice and participate in team meetings/events for continual learning and development.
Skills
Education
Tools
Job description
As a Senior Administrative Assistant at Elanco, you will be a strategic partner to a senior leader and their functional team. You will provide critical, high-level administrative support, acting as a central point of contact and ensuring the smooth and efficient operation of the department. Your ability to anticipate needs, manage complex priorities, and handle confidential information will be essential to the success of the function.
- Provide advanced administrative support to a senior leader and their team, including strategic calendar management, coordinating complex meetings and events, creating/editing key documents, and managing travel and expenses.
- Serve as a central administrative contact for the function, supporting team projects and facilitating communication to help achieve departmental goals.
- Serve as a key administrative resource, autonomously handling non-standard problems and providing guidance to colleagues on processes and best practices.
- Coordinate and execute logistics for meetings and events, including creating agendas, taking minutes, arranging catering, and hosting external visitors.
- Active engage with the administrative professional community of practice by sharing knowledge and participating in team meetings/events in the pursuit of continual learning and development.
- Education: High School Diploma / GED with an equivalent level of experience.
- Experience: A minimum of 3 years of experience in an administrative support role.
- Skills: Proficiency in Microsoft Office 365; ability to recognize and solve non-standard problems with minimal supervision and influence peers across related work units.
- Experience supporting senior-level leaders and their teams in a fast-paced environment.
- Proven ability to manage competing priorities and adapt to frequent changes within a functional area.
- Proven ability to anticipate needs and proactively find solutions to complex administrative situations.
- Experience with Concur for travel and expense reporting and SAP for other business processes.
- Strong interpersonal and communication skills, with the ability to build rapport with stakeholders at all levels.
- Travel: None
- Location: Global Elanco Headquarters - Indianapolis, IN - Hybrid Work Environment. As a flexible worker, you will be expected to be onsite as required by the business leader you are supporting.
Don't meet every single requirement? Studies have shown underrecognized groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!
We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose! Some highlights include:
Multiple relocation packages
Two weeklong shutdowns (mid-summer and year-end) in the US (in addition to PTO)
8-week parental leave
9 Employee Resource Groups
Annual bonus offering
Up to 6% 401K matching
Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status
Elanco may use automated tools, including AI, to support parts of our recruitment process, such as reviewing applications against job‑related criteria and/or transferrable skills. These tools help ensure a consistent, structured evaluation, but they do not make hiring decisions. All decisions involve a human reviewer. For more information on how we handle personal data, please see our Elanco Workforce Privacy Notice.
Salary Minimum: 70000Salary Maximum: 70000
As a Senior Administrative Assistant at Elanco, you will be a strategic partner to a senior leader and their functional team. You will provide critical, high-level administrative support, acting as a central point of contact and ensuring the smooth and efficient operation of the department. Your ability to anticipate needs, manage complex priorities, and handle confidential information will be essential to the success of the function.
- Provide advanced administrative support to a senior leader and their team, including strategic calendar management, coordinating complex meetings and events, creating/editing key documents, and managing travel and expenses.
- Serve as a central administrative contact for the function, supporting team projects and facilitating communication to help achieve departmental goals.
- Serve as a key administrative resource, autonomously handling non-standard problems and providing guidance to colleagues on processes and best practices.
- Coordinate and execute logistics for meetings and events, including creating agendas, taking minutes, arranging catering, and hosting external visitors.
- Active engage with the administrative professional community of practice by sharing knowledge and participating in team meetings/events in the pursuit of continual learning and development.
- Education: High School Diploma / GED with an equivalent level of experience.
- Experience: A minimum of 3 years of experience in an administrative support role.
- Skills: Proficiency in Microsoft Office 365; ability to recognize and solve non-standard problems with minimal supervision and influence peers across related work units.
- Experience supporting senior-level leaders and their teams in a fast-paced environment.
- Proven ability to manage competing priorities and adapt to frequent changes within a functional area.
- Proven ability to anticipate needs and proactively find solutions to complex administrative situations.
- Experience with Concur for travel and expense reporting and SAP for other business processes.
- Strong interpersonal and communication skills, with the ability to build rapport with stakeholders at all levels.
- Travel: None
- Location: Global Elanco Headquarters - Indianapolis, IN - Hybrid Work Environment. As a flexible worker, you will be expected to be onsite as required by the business leader you are supporting.
Don't meet every single requirement? Studies have shown underrecognized groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!
We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose! Some highlights include:
Multiple relocation packages
Two weeklong shutdowns (mid-summer and year-end) in the US (in addition to PTO)
8-week parental leave
9 Employee Resource Groups
Annual bonus offering
Up to 6% 401K matching
Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status
Elanco may use automated tools, including AI, to support parts of our recruitment process, such as reviewing applications against job‑related criteria and/or transferrable skills. These tools help ensure a consistent, structured evaluation, but they do not make hiring decisions. All decisions involve a human reviewer. For more information on how we handle personal data, please see our Elanco Workforce Privacy Notice.
Salary Minimum: 70000Salary Maximum: 70000
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