Sr. Administrative Assistant

Elanco in; Indianapolis (IN); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Relocation packages

Two weeklong shutdowns

8-week parental leave

Employee Resource Groups

Annual bonus

401K matching

Job summary

Elanco is seeking a Senior Administrative Assistant to partner with a senior leader, ensuring smooth operations and strategic calendar management. You will manage complex scheduling and travel, support team projects, and act as a central administrative resource to drive efficient processes.

You will autonomously address non-standard problems, share best practices, and coordinate meeting logistics including agendas, minutes, catering, and external visitors, while engaging with a community of

Qualifications

• Requires High School Diploma / GED or equivalent experience.
• Minimum 3 years of experience in an administrative support role.
• Proficiency in Microsoft Office 365; ability to solve non-standard problems with minimal supervision.

Responsibilities

• Provide advanced administrative support, including strategic calendar management and travel/expense coordination for a senior leader and their team.
• Serve as a central administrative contact for the function and support projects and communication to achieve departmental goals.
• Autonomously handle non-standard problems and guide colleagues on processes and best practices.
• Coordinate logistics for meetings/events, including agendas, minutes, catering, and hosting external visitors.
• Engage with the administrative professional community of practice and participate in development events.

Skills

Microsoft Office 365

Problem solving

Education

High School Diploma / GED

Tools

Concur

SAP

Job description

At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you'll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals' lives better makes life better – join our team today!

Your Role: Senior Administrative Assistant

As a Senior Administrative Assistant at Elanco, you will be a strategic partner to a senior leader and their functional team. In this role, you will provide critical, high-level administrative support, acting as a central point of contact and ensuring the smooth and efficient operation of the department. Your ability to anticipate needs and manage complex priorities will be essential to the success of the function.

Your Responsibilities:

• Provide advanced administrative support, including strategic calendar management, coordinating complex meetings, and managing travel and expenses for a senior leader and their team.
• Serve as a central administrative contact for the function, supporting team projects and facilitating communication to help achieve departmental goals.
• Act as a key administrative resource by autonomously handling non-standard problems and providing guidance to colleagues on processes and best practices.
• Coordinate and execute logistics for meetings and events, including creating agendas, taking minutes, arranging catering, and hosting external visitors.
• Active engage with the administrative professional community of practice by sharing knowledge and participating in development events.

What You Need to Succeed (minimum qualifications):

• Education: High School Diploma / GED with equivalent level of experience
• Experience: A minimum of 3 years of experience in an administrative support role
• Proficiency in Microsoft Office 365 and the ability to recognize and solve non-standard problems with minimal supervision.

What will give you a competitive edge (preferred qualifications):

• Experience supporting senior-level leaders and their teams in a fast-paced environment.
• Proven ability to manage competing priorities and adapt to frequent changes within a functional area.
• Proven ability to anticipate needs and proactively find solutions to complex administrative situations.
• Experience with Concur for travel and expense reporting and SAP for other business processes.
• Strong interpersonal and communication skills, with the ability to build rapport with stakeholders at all levels.

Additional Information:

• Travel: 0%

Elanco Benefits and Perks:

We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose! Some highlights include:

• Multiple relocation packages
• Two weeklong shutdowns (mid-summer and year-end) in the US (in addition to PTO)
• 8-week parental leave
• 9 Employee Resource Groups
• Annual bonus offering
• Up to 6% 401K matching

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status

Elanco may use automated tools, including AI, to support parts of our recruitment process, such as reviewing applications against job‑related criteria and/or transferrable skills. These tools help ensure a consistent, structured evaluation, but they do not make hiring decisions. All decisions involve a human reviewer. For more information on how we handle personal data, please see our Elanco Workforce Privacy Notice.