Senior Administrative Assistant

Elanco Tiergesundheit AG; Indianapolis (IN); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Relocation packages

Two weeklong shutdowns

8-week parental leave

Employee Resource Groups

Annual bonus offering

Flexible work arrangements

Up to 6% 401K matching

Job summary

Elanco, a global leader in animal health, is seeking a Senior Administrative Assistant to partner with a senior leader and their team. You will provide high-level administrative support, manage complex calendars, coordinate meetings and events, and handle confidential information to keep the department running smoothly.

Based in Indianapolis, IN with a hybrid on-site requirement, you will travel with leaders as needed, create key documents, process travel and expenses in Concur, and serve as a

Qualifications

• Education: High School Diploma / GED with equivalent experience.
• Minimum of 3 years of experience in an administrative support role.
• Proficiency in Microsoft Office 365; ability to solve non-standard problems with minimal supervision.

Responsibilities

• Provide advanced administrative support to a senior leader and their team, including calendar management, coordinating meetings and events, and travel/expenses.
• Serve as a central administrative contact for the function and support team projects.
• Handle non-standard problems independently and guide colleagues on processes and best practices.
• Coordinate logistics for meetings and events, including agendas, minutes, catering, and hosting external visitors.
• Engage with the administrative community of practice to share knowledge and support continuous learning.

Skills

Microsoft Office 365

Non-standard problem solving

Stakeholder collaboration

Education

High School Diploma / GED

Tools

Concur

SAP

Job description

At Elanco (NYSE: ELAN) – it all starts with animals! As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People. At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights. Making animals’ lives better makes life better.

Your Role: Senior Administrative Assistant As a Senior Administrative Assistant at Elanco, you will be a strategic partner to a senior leader and their functional team. You will provide critical, high-level administrative support, acting as a central point of contact and ensuring the smooth and efficient operation of the department. Your ability to anticipate needs, manage complex priorities, and handle confidential information will be essential to the success of the function.

Your Responsibilities

• Provide advanced administrative support to a senior leader and their team, including strategic calendar management, coordinating complex meetings and events, creating/editing key documents, and managing travel and expenses.
• Serve as a central administrative contact for the function, supporting team projects and facilitating communication to help achieve departmental goals.
• Serve as a key administrative resource, autonomously handling non-standard problems and providing guidance to colleagues on processes and best practices.
• Coordinate and execute logistics for meetings and events, including creating agendas, taking minutes, arranging catering, and hosting external visitors.
• Active engage with the administrative professional community of practice by sharing knowledge and participating in team meetings/events in the pursuit of continual learning and development.

What You Need to Succeed (minimum qualifications)

• Education: High School Diploma / GED with an equivalent level of experience.
• Experience: A minimum of 3 years of experience in an administrative support role.
• Skills: Proficiency in Microsoft Office 365; ability to recognize and solve non-standard problems with minimal supervision and influence peers across related work units.

What will give you a competitive edge (preferred qualifications)

• Experience supporting senior-level leaders and their teams in a fast-paced environment.
• Proven ability to manage competing priorities and adapt to frequent changes within a functional area.
• Proven ability to anticipate needs and proactively find solutions to complex administrative situations.
• Experience with Concur for travel and expense reporting and SAP for other business processes.
• Strong interpersonal and communication skills, with the ability to build rapport with stakeholders at all levels.

Travel

None

Location

Global Elanco Headquarters - Indianapolis, IN - Hybrid Work Environment. As a flexible worker, you will be expected to be onsite as required by the business leader you are supporting.

Elanco Benefits and Perks

We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose!

• Multiple relocation packages
• Two weeklong shutdowns (mid-summer and year-end) in the US (in addition to PTO)
• 8-week parental leave
• 9 Employee Resource Groups
• Annual bonus offering
• Flexible work arrangements
• Up to 6% 401K matching

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

Elanco may use automated tools, including AI, to support parts of our recruitment process, such as reviewing applications against job-related criteria and/or transferrable skills. These tools help ensure a consistent, structured evaluation, but they do not make hiring decisions. All decisions involve a human reviewer.

Elanco Animal Health Incorporated (NYSE: ELAN) is a global leader in animal health dedicated to innovating and delivering products and services to prevent and treat disease in farm animals and pets, creating value for farmers, pet owners, veterinarians, stakeholders, and society as a whole. With nearly 70 years of animal health heritage, we are committed to helping our customers improve the health of animals in their care, while also making a meaningful impact on our local and global communities. At Elanco, we are driven by our vision of Food and Companionship Enriching life and our Elanco Healthy Purpose CSR framework - all to advance the health of animals, people and the planet. Learn more at www.elanco.com.