Senior Administrative Assistant

AECOM; Indianapolis (IN); On-site; USD 50,000 - 70,000; Full time

Job summary

Join AECOM as a Senior Administrative Assistant in the Consumer & Community Banking sector. In this dynamic role, you'll coordinate busy schedules, support executive-level communication, and manage travel logistics. We're looking for a skilled professional who thrives in a fast-paced environment and delivers high-quality support to enhance team productivity.

Benefits

Comprehensive health care coverage

Retirement savings plan

Tuition reimbursement

Mental health support

Financial coaching

Qualifications

• At least five years of administrative experience.
• Strong proficiency in Microsoft Office.
• Tact and good judgment in confidential situations.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls and manage meeting logistics.
• Process invoices and expense claims for team members.

Skills

Organizational skills

Interpersonal skills

Written communication

Oral communication

Confidentiality

Telephone etiquette

Tools

Microsoft Office

Job description

Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

**Job responsibilities**

+ Maintain complex and detailed calendars

+ Screen incoming calls and determine the level of priority, while using caution in dispensing information

+ Manage the coordination and logistics of both internal and external meetings

+ Arrange and coordinate complicated domestic and international travel

+ Organize all aspects for offsite conferences and external events, including catering and transportation

+ Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines

+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

+ Produce high quality emails and messages to individuals at all levels of the organization

+ Maintain current organizational charts and Executive Bio's

+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

+ Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly

**Required qualifications, capabilities and skills**

+ At least five years of administrative experience

+ Advanced ability to organize

+ Tact and good judgment in confidential situations, and proven experience interacting with senior management

+ Strong interpersonal, written, and oral communication skills

+ Strong proficiency in Microsoft Office

+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

**Preferred qualifications, capabilities, and skills**

+ Experience supporting at the Managing Director level (or equivalent) or above

**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.**

Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

Equal Opportunity Employer/Disability/Veterans