Senior Administrative Assistant

Hershey Company; Hershey (PA); On-site; USD 45,000 - 60,000; Full time

Job summary

The Hershey Company in Hershey, PA is seeking a Senior Administrative Assistant to provide comprehensive executive support to the Vice President of Supply Chain. Responsibilities include managing complex calendars, coordinating travel, and handling confidential communications with discretion, while partnering across Supply Chain, Operations, Manufacturing, and Finance teams.

You will organize leadership meetings, prepare materials, track action items, and support strategic initiatives to drive

Qualifications

• Experience supporting senior leaders in a fast-paced corporate environment preferred.
• 2+ years of administrative support experience required.
• Strong organizational and project management skills.
• Executive-level calendar and travel management.
• Professional verbal and written communication.
• Ability to manage confidential information with discretion.
• Experience coordinating meetings and leadership team activities.

Responsibilities

• Executive Calendar & Priority Management: Manage the VP Supply Chain's complex calendar, scheduling leadership meetings, business reviews, site visits, and external engagements.
• Travel & Event Coordination: Manage domestic and international travel arrangements, expense reporting, and logistical planning for the VP and select leadership team members.
• Communication & Stakeholder Management: Serve as a primary administrative point of contact for internal and external stakeholders across multiple functions.
• Administrative Operations & Strategic Support: Support budget tracking, purchase orders, invoices, onboarding activities, and special projects.

Skills

Executive calendar management

Travel coordination

Confidential information handling

Communication

Organization & PM

Meeting coordination

Attention to detail

Support senior leaders

Education

High School Diploma or equivalent

Associate's Degree preferred

Tools

Microsoft Office Suite

Job description

To protect the confidentiality, privacy, and security of The Hershey Company, its personnel, and its interview process, the use of artificial intelligence (AI) tools during interviews to listen, transcribe, record, or assist with answering interview questions is prohibited unless explicitly approved in advance. This is consistent with local data protection laws.

Note:If you apply for a role at Hershey through our career’s website, we may use technologies that use automation to filter your candidacy based on objective criteria. We also use AI-enabled tools that help us facilitate the selection of our future Hershey talent. These tools may help with activities such as matching and scoring candidates to roles based on requirements and scheduling interviews. These systems process only the information you provide in your application, including your resume, work history, education, and responses to screening questions. While these technologies assist with certain steps in our recruitment process and may provide recommendations, all final decisions, including those affecting whether candidates advance to subsequent stages in the applicant process, are made by our talent acquisition teams with meaningful human review and independent judgment. Depending on your location and the specific role you apply for, additional disclosures about our use of AI in recruitment may be provided to you separately.

Senior Administrative Assistant

Posted Date: Aug 28, 2026

Requisition Number: 130184

Why Hershey:

At The Hershey Company, our culture is rooted in purpose and inspired by Milton Hershey’s enduring vision that business should create opportunity for others. Through our commitment to corporate philanthropy, we create positive impact by supporting communities, helping children thrive, and operating as a business for good. This includes our deep and long standing partnership with Milton Hershey School, where we invest in education, workforce readiness, and hands on engagement to help students succeed beyond the classroom. Supported by strategic grantmaking, product donations, cross brand collaboration, and strong employee volunteerism, Hershey offers a place to work where making a difference—locally and globally—is part of how we do business every day.

Job Overview

Location: Hershey, PA

The Senior Administrative Assistant provides comprehensive executive support to the Vice President of Supply Chain, ensuring seamless management of priorities, communications, and business operations. This role serves as a trusted partner, coordinating complex calendars, travel, meetings, and leadership team activities while maintaining a high level of professionalism, discretion, and attention to detail. The position collaborates across Supply Chain, Operations, Manufacturing, Procurement, Finance, and Commercial teams to support key business initiatives, drive administrative excellence, and enable efficient execution of organizational priorities.

Accountabilities

1. Executive Calendar & Priority Management
Manage the VP Supply Chain's complex calendar, including scheduling leadership meetings, business reviews, site visits, and external engagements. Anticipate scheduling conflicts, prioritize requests, and ensure alignment with business objectives.

Coordinate staff meetings, leadership team sessions, town halls, and cross-functional reviews. Prepare agendas, presentation materials, action-item trackers, and meeting logistics to ensure productive outcomes.

3. Travel & Event Coordination
Manage domestic and international travel arrangements, expense reporting, and logistical planning for the VP and select leadership team members. Coordinate Supply Chain leadership events, off-sites, and team engagement activities.

4. Communication & Stakeholder Management
Serve as a primary administrative point of contact for internal and external stakeholders. Facilitate communications across Operations, Manufacturing, Procurement, Planning, and Corporate functions while maintaining confidentiality and professionalism.

5. Administrative Operations & Strategic Support
Support budget tracking, purchase orders, invoices, organizational communications, onboarding activities, and special projects. Maintain accurate records, manage department resources, and assist in the execution of key Supply Chain initiatives and operational priorities.

Preferred Skills/Knowledge

• Executive-level calendar and travel management
• Leadership team and meeting coordination
• Strong organizational and project management skills
• Advanced Microsoft Office Suite proficiency (Outlook, PowerPoint, Excel, Teams)
• Professional verbal and written communication
• Ability to manage confidential information with discretion
• Strong attention to detail and follow-through
• Experience supporting senior leaders in Supply Chain, Operations, Manufacturing, or a fast-paced corporate environment preferred
• High School Diploma or equivalent required
• Associate's Degree preferred
• 2+ years of administrative support experience required; experience supporting senior leaders or executives preferred

The Hershey Company is an Equal Opportunity Employer. The policy of The Hershey Company is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, or any other categories protected by applicable federal, state or local laws.
The Hershey Company is an Equal Opportunity Employer - Minority/Female/Disabled/Protected Veterans.

You may request a reasonable accommodation if you are unable or limited in your ability to use or access our online application process as a result of a disability.
You can request an accommodation via phone or email.

To request an accommodation via phone, please call [phone] and leave a voicemail with your contact information. You may also email a request for accommodation to [e-mail]. Please be sure to include “Accommodation Needed” in the subject line. This will ensure that your email is routed to the appropriate contact who will handle your request.