Senior Administrative Assistant

The Hershey Company; Hershey (PA); On-site; USD 60,000 - 85,000; Full time

Job summary

The Hershey Company in Hershey, PA is seeking a Senior Administrative Assistant to provide high-level executive support to the VP Supply Chain. This role coordinates complex calendars, travel, meetings, and leadership activities while maintaining professionalism and discretion.

The position collaborates with Supply Chain, Operations, Manufacturing, Procurement, Finance, and Commercial teams to drive administrative excellence and enable priority execution.

Qualifications

• Minimum education: high school diploma or equivalent; associate’s degree preferred.
• 2+ years of administrative support experience; experience supporting senior leaders preferred.
• Strong calendar, travel, meeting coordination, and confidentiality capabilities.
• Proficiency in Microsoft Office; effective written and verbal communication.

Responsibilities

• Executive Calendar & Priority Management: Manage the VP Supply Chain's complex calendar and leadership engagements.
• Meeting & Leadership Support: Prepare agendas, materials, and action-item trackers for staff meetings.
• Travel & Event Coordination: Arrange domestic and international travel, expenses, and leadership events.
• Communication & Stakeholder Management: Serve as the primary point of contact and maintain confidentiality.
• Administrative Operations: Assist with budget tracking, POs, invoices, onboarding, and project support.

Skills

Calendar management

Leadership coordination

Organizational skills

Office suite Pro

Communication skills

Confidentiality

Attention to detail

Executive support experience

Education

High school diploma

Associate’s degree

Tools

Microsoft Office

Job description

Why Hershey:

At The Hershey Company, our culture is rooted in purpose and inspired by Milton Hershey’s enduring vision that business should create opportunity for others. Through our commitment to corporate philanthropy, we create positive impact by supporting communities, helping children thrive, and operating as a business for good. This includes our deep and long standing partnership with Milton Hershey School, where we invest in education, workforce readiness, and hands on engagement to help students succeed beyond the classroom. Supported by strategic grantmaking, product donations, cross brand collaboration, and strong employee volunteerism, Hershey offers a place to work where making a difference—locally and globally—is part of how we do business every day.

Job Overview

Location: Hershey, PA

The Senior Administrative Assistant provides comprehensive executive support to the Vice President of Supply Chain, ensuring seamless management of priorities, communications, and business operations. This role serves as a trusted partner, coordinating complex calendars, travel, meetings, and leadership team activities while maintaining a high level of professionalism, discretion, and attention to detail. The position collaborates across Supply Chain, Operations, Manufacturing, Procurement, Finance, and Commercial teams to support key business initiatives, drive administrative excellence, and enable efficient execution of organizational priorities.

Accountabilities

• Executive Calendar & Priority Management: Manage the VP Supply Chain's complex calendar, including scheduling leadership meetings, business reviews, site visits, and external engagements. Anticipate scheduling conflicts, prioritize requests, and ensure alignment with business objectives.


• Meeting & Leadership Support: Coordinate staff meetings, leadership team sessions, town halls, and cross-functional reviews. Prepare agendas, presentation materials, action-item trackers, and meeting logistics to ensure productive outcomes.


• Travel & Event Coordination: Manage domestic and international travel arrangements, expense reporting, and logistical planning for the VP and select leadership team members. Coordinate Supply Chain leadership events, off‑sites, and team engagement activities.


• Communication & Stakeholder Management: Serve as a primary administrative point of contact for internal and external stakeholders. Facilitate communications across Operations, Manufacturing, Procurement, Planning, and Corporate functions while maintaining confidentiality and professionalism.


• Administrative Operations & Strategic Support: Support budget tracking, purchase orders, invoices, organizational communications, onboarding activities, and special projects. Maintain accurate records, manage department resources, and assist in the execution of key Supply Chain initiatives and operational priorities.

Preferred Skills/Knowledge

• Executive-level calendar and travel management


• Leadership team and meeting coordination


• Strong organizational and project management skills


• Advanced Microsoft Office Suite proficiency (Outlook, PowerPoint, Excel, Teams)


• Professional verbal and written communication


• Ability to manage confidential information with discretion


• Strong attention to detail and follow-through


• Experience supporting senior leaders in Supply Chain, Operations, Manufacturing, or a fast‑paced corporate environment preferred

Minimum Education & Requirements

• High School Diploma or equivalent required


• Associate's Degree preferred


• 2+ years of administrative support experience required; experience supporting senior leaders or executives preferred

The Hershey Company is an Equal Opportunity Employer. The policy of The Hershey Company is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, or any other categories protected by applicable federal, state or local laws.

The Hershey Company is an Equal Opportunity Employer - Minority/Female/Disabled/Protected Veterans.

You may request a reasonable accommodation if you are unable or limited in your ability to use or access our online application process as a result of a disability.

You can request an accommodation via phone or email.

To request an accommodation via phone, please call [phone] and leave a voicemail with your contact information. You may also email a request for accommodation to [e-mail]. Please be sure to include “Accommodation Needed” in the subject line. This will ensure that your email is routed to the appropriate contact who will handle your request.