Senior Administrative Assistant

Lincoln University; Forestville (PA); On-site; USD 10,000 - 60,000; Full time

Job summary

Lincoln University is seeking a Senior Administrative Assistant to provide advanced administrative support within the Undergraduate Admissions department. The ideal candidate will manage office workflows, coordinate events, and ensure compliance with University policies. This position requires expertise in customer service, organizational skills, and proficiency in MS Office, with a commitment to professional development and confidentiality.

Qualifications

• Expert knowledge of office procedures and business machine operation.
• Ability to interact professionally with all levels of staff and clients.
• Demonstrated ability to maintain confidentiality.

Responsibilities

• Manage office workflow to ensure operational efficiency.
• Prepare correspondence, reports, proposals and presentations.
• Plan and coordinate special events.

Skills

Customer Service

Time Management

Organization

Interpersonal Communication

Analytical Skills

Technical Skills

Confidentiality

Education

Specialized training or certification in related area

Five or more years of related work experience

Tools

MS Office Suite

Job description

Position:Senior Administrative Assistant

Location: Lincoln University, PA

Job Id:1235

# of Openings:1

Job Title: Senior Administrative Assistant

Classification: Administrative

Division: Academic Affairs

Department: Undergraduate Admissions

Reports To: Executive Director for Admissions

FLSA Status: Hourly, Non-Exempt

JOB SUMMARY:

Within established department procedural guidelines, the incumbent performs advanced,
complex and high volume administrative support functions to complete assigned duties and
comply with University policies and external I governmental agency regulations. Essential job
functions may include, but are not limited to the following:

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Manage office workflow to meet departmental performance objectives and ensure
  operational efficiency;
• Prepare and distribute correspondence, reports, proposals and presentations
  Respond to walk-in, e-mail and telephone inquiries;
• Manage department and/or administrator calendars;
• Make travel arrangements, manage itineraries and prepare expense reports;
• Plan and coordinate special events;
• Oversee and maintain an organized office; and protect sensitive/confidential information;
• Access, retrieve and store records according to established file systems;
• Order and distribute supplies and equipment and control inventory;
• Perform general business and banking transactions, i.e., manage cash receipts, prepare
  bank deposits, purchase orders, account reconciliation, and accounts and receivable;
• Complete special or cyclical projects and additional tasks that reflect the nature of the actual
  work assignment.

EDUCATION:

EXPERIENCE:

• Specialized training or certification in related area, or five or more years of related and commendable work experience.

QUALIFICATIONS:

• Demonstrated expert knowledge of office procedures and business machine operation;
  
• Outstanding customer service, multi-tasking, time management, organization, and
  interpersonal communication skills;
• Ability to build and maintain effective working relationships and interact professionally with
  all levels of staff, students, parents, vendors, clients, and visitors;
• Exceptional analytical, communication, and technical skills;
• Proficiency in MS Office Suite of Applications or automated departmental systems;
• Work well independently and in a team environment;
• Demonstrated ability to use good judgment, follow through on assigned tasks, and maintain
  confidentiality; and
• Commitment to professional development.
  

PHYSICAL DEMANDS:

Moderate lifting up to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and body mobility to stoop, kneel, and bend and reach.

WORK ENVIRONMENT:

Work is primarily performed in a university campus environment and requires a flexible schedule including evening and weekend work. Travel for administrative work is expected. The employee is subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes.

Lincoln University is an equal opportunity employer and encourages women, people of color, individuals with disabilities, and veterans to apply The University is committed to enriching its educational experience and its culture through the diversity of its faculty, administration, and staff.