Senior Administrative Assistant (Reston, VA)

Oracle; Great Falls Crossing (VA); On-site; USD 56,000 - 113,000; Full time

Job summary

Oracle is seeking a Senior Administrative Assistant for its Reston, VA office. This role offers a unique opportunity to support executives, manage complex schedules, and coordinate events while contributing to the efficiency of a leading global company. Candidates with strong administrative experience and a proactive mindset are encouraged to apply, taking advantage of competitive compensation and comprehensive benefits.

Benefits

Medical, dental, and vision insurance

401(k) Savings and Investment Plan with company match

Flexible Vacation

Paid parental leave

Voluntary benefits

Qualifications

• Minimum 3 years experience supporting VP-level executives.
• Advanced skills in managing complex calendars.
• Proficiency in expense processing and event planning.

Responsibilities

• Provide top-tier executive support to relieve administrative burdens.
• Manage complex calendars and schedule meetings across time zones.
• Plan and execute various corporate events.

Skills

Calendar Management

Event Coordination

Communication

Interpersonal Skills

Financial Acumen

Problem Solving

Tools

MS Office

Job description

About the Role

ORACLE is seeking an exceptional Senior Administrative Assistant to join our team in a vital support role within ourReston, VAoffice. This position is an exciting opportunity for an experienced and organized individual to work closely with and directly impact the productivity of our high-level Oracle executives.

The Senior Administrative Assistant will be an integral part of the company's operations, ensuring the smooth running of day-to-day activities and providing exceptional support to multiple executives. The role requires a proactive and dynamic approach to handle a variety of tasks, including complex calendar management, event coordination, and will work on special projects, as needed.

Career Level - IC1

#LI-NP4

QualificationsDisclaimer:

Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.

Range and benefit information provided in this posting are specific to the stated locations only

US: Hiring Range in USD from $27.07 to $54.13 per hour; from: $56,300 to $112,600 per annum. May be eligible for equity.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle’s differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance

The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Responsibilities

Key Responsibilities:

• Executive Support:Relieve executives of administrative burdens by providing top-tier assistance, allowing them to focus on strategic responsibilities.
• Calendar Management:Take charge of managing and organizing complex calendars, scheduling meetings, and coordinating across multiple time zones to ensure efficient time management and minimal conflicts.
• Event Coordination:Plan and execute on-site and off-site events, including conferences, meetings, and team-building activities. This involves venue selection, catering arrangements, and travel bookings, all while ensuring a seamless experience.
• Expense Processing:Handle expense reports with precision, ensuring accuracy, compliance with company policies, and timely processing.
• Cross-Functional Support:Provide backup and assistance to other administrative staff and executives as required, fostering a collaborative work environment.
• Special Projects:Be prepared to contribute to various projects and task forces, offering administrative expertise and ensuring successful outcomes.

Qualifications and Skills:

• A minimum of 3 years of experience in an administrative role supporting multiple VP-level (or above) executives in a fast-paced corporate environment.
• Proficiency in managing and organizing calendars for busy executives, with the ability to adapt to changing schedules.
• Event planning and coordination skills, with attention to detail and the ability to manage multiple vendors.
• Strong financial acumen with experience in processing expense reports and ensuring compliance.
• Excellent communication and interpersonal abilities to interact with executives, colleagues, and external partners effectively.
• Advanced skills in MS Office applications (Word, Excel, PowerPoint, Outlook) are essential.
• Ability to work independently, manage priorities, and maintain a high level of confidentiality.
• A proactive mindset with a problem-solving attitude is highly valued.

Why Work At Oracle?

Join a company that recognizes the importance of its support staff and offers an opportunity to make a real difference in the efficiency of the organization. We provide a stimulating work environment, competitive compensation, and a chance to develop your skills further in a global company.

If you have the required skills and are ready to take on a challenging and rewarding role, we encourage you to apply and become a key player in our administrative team.